Snapshot 233190

Document
Data processing addendum
URL
https://www.ipsos.com/sites/default/files/ipsos-terms-and-conditions-uk.pdf#subprocessors
Fetched
HTTP status
200
Content type
application/pdf
Fetch mode
pdf
Size
303612 bytes
SHA-256 (raw)
631beb2def96ee7779151fce7c06fc172fddcc8316130a243f6af6e62d1fd1f8
SHA-256 (normalized text)
b8bfdfc40cc3108f8203db6d0432a600be4c9a68d414c587ea6ad17b5aa642be

Normalized text

Scripts and page chrome removed; this is what change detection compares.

GENERAL TERMS AND CONDITIONS FOR SERVICES                              Force Majeure shall have the meaning given to it under
                                                                       Section 21 of this Agreement.
Reference is made to the attached or referenced sales order,           including, include, in particular, for example or any similar
statement of work, letter of engagement, proposal, or other            expression shall be interpreted as illustrative and shall not limit
similar document issued by Ipsos (hereinafter referred to, as          the sense of the words preceding those terms.
applicable, the "SOW") between Client and Ipsos for the                Indemnitor shall have the meaning given to it under Section 8
provision of market research and advisory services or other            of this Agreement.
related services as referenced in such SOW (the "Services").           Indemnitee shall have the meaning given to it under Section 8
1.        DEFINITIONS.                                                 of this Agreement.
 In these T&Cs and the SOW, unless otherwise expressly stated          Ipsos means Ipsos MORI UK Limited or its Affiliate (registered
 therein the following terms have the following meanings:              in the UK or Ireland) who has issued and entered into the SOW.
 AI means software, products and services that utilise artificial      Ipsos IP refers to Ipsos know-how, technologies, and
 intelligence, machine learning, language and statistical              proprietary methodologies, including processes, products,
 modelling, neural networks and/or other technologies (whether         tools, source codes, platforms, formulae, algorithms, lesson
 now known or hereafter developed), whether developed,                 learned presentations, models, databases, computer programs
 owned and/or operated by Ipsos or licensed or otherwise               and software used, created or developed by Ipsos in
 provided to Ipsos by a third party                                    connection with Ipsos’ performance of Services under this
 Agreement refers collectively to the T&Cs and SOW                     Agreement. This includes any derivative works, upgrades,
 collectively.                                                         updates, modifications or enhancements as well as all
                                                                       questions and questionnaires, except to the extent that Client
 Affiliate shall mean (i) with respect to Ipsos any person,            has provided such material.
 partnership, joint venture, corporation or other form of
 enterprise, domestic or foreign, whether incorporated or not,         Litigation Purposes refers to any dispute resolution process,
 that the French holding company Ipsos SA, or any of its               litigation, arbitration or other legal proceeding of any nature.
 subsidiaries, directly or indirectly holds 50% or more of the         Non-Affiliated Third Parties refer to third parties that are not
 nominal value of the issued share capital or 50% or more of the       Affiliates with or related to the Indemnitee.
 voting power at general meeting, and either (a) has the power         Personal Data means any information or data that is
 to appoint a majority of directors, or (b) when by contract or        considered as personal data by the Applicable Data Protection
 otherwise, can direct or cause the direction, or the                  Laws.
 management or the activities of such entity/Affiliate from time       Public Domain refers to any public platform or medium,
 to time even if Ipsos SA or any of its subsidiaries has a minority    including advertising, marketing or promotional material press
 interest in that entity and (ii) with respect to Client any entity    releases, press conferences, or any other media.
 which Controls, is Controlled by, or is under common Control
 with a party.                                                         Section refers to the clauses in these T&Cs.
 Applicable Data Protection Laws means the UK GDPR, UK                 Services Data refers to content, information and data obtained
 Data Protection Act 2018, and any other law of the United             or created while performing the Services. This includes the
 Kingdom or of a part of the United Kingdom which relates to           results and responses from the Services.
 the protection of Personal Data.                                      Syndicated Deliverables refers to syndicated survey research
 Business Day means a day that is not a Saturday, Sunday or            services containing data collected from the market and not
 a UK or Irish national holiday (as relevant) at which retail banks    intended for a specific client and therefore independently
 are open to the general public.                                       conducted, published and/or sold by Ipsos and/or any deriving
                                                                       deliverables, data, information, insights and reports from such
 Claims refer to all claims and resulting liabilities, losses,         services.
 damages, costs and expenses of any kind, including
 reasonable attorneys’ fees.                                           Term shall have the meaning given to it under Section 3 (a) of
                                                                       this Agreement.
 Client means the person or entity to which the SOW for the
 Services has been issued by Ipsos.                                    T&Cs shall mean these terms and conditions.
 Confidential Information shall mean all information (written or       UK GDPR has the meaning given to it in the Data Protection
 oral) disclosed by one Party to another, deemed confidential to       Act 2018 as amended from time to time.
 the reasonable person including analyses, studies, data related
 to intellectual property and business practices such as              References in the Agreement to ‘party’ or ‘parties’ shall be
 research, methodologies, business plans, financial data,             references to the parties to the Agreement or the relevant SOW,
 strategic plans and know-how.                                        as applicable.
 Control for Client means the ability, directly or indirectly, to
 direct the affairs of another entity by means of ownership,
 contract or otherwise.                                               2.       SERVICES.
 Data Controller means the organisation which, alone or jointly         a) These T&Cs shall govern the Services to be provided
 with others, determines the purposes and means of the                     under the SOW. These T&Cs shall not apply to any
 Processing of Personal Data.                                              technology services (including Synthesio or Askia
 Data Processor means the organisation which processes                     services) or Ipsos iris services, which will be subject to
 Personal Data on behalf of the Data Controller.                           separate Ipsos terms and conditions.
 Data Subject means an identified or identifiable natural               b) Client acknowledges and agrees that no other document,
 person.                                                                   in particular Client's own general conditions of purchase or
 Deliverables means the presentations, reports, data or other              specific conditions, shall prevail over the Agreement even
 results of the Services identified in the SOW and specifically            though Client may issue its own purchase order for
 prepared by Ipsos for the Client.                                         administrative purposes. To the extent that there is an
February 2025                                                                                                                           1
     inconsistency between the T&Cs and the SOW, the T&Cs                 b)     Each party shall have the right to terminate the
     shall prevail over the SOW.                                                 Agreement at any time without cause upon ninety (90)
 c) Where the Services performed pursuant to this Agreement                      days prior written notice to the other party.
     constitute market, opinion or social research or data                c) Either party shall have the right to terminate the
     analytics they shall be rendered in accordance with all                     Agreement, effective immediately, at any time and by
     generally accepted professional industry standards and                      providing prior written notice, if the other party fails to
     practices applicable to the market research industry,                       either perform any material obligation or to cure a
     including the ICC/ESOMAR International Code of Market,                      material breach within fifteen (15) Business Days of
     Opinion and Social Research and Data Analytics and                          receiving written notice by the non-breaching party to
     EphMRA’s Code of Conduct.                                                   that effect. The termination provisions set out in this
 d) Following the commencement of each project, Client shall                     Section are not exclusive, and are in addition to, and
     promptly:                                                                   not in limitation of either party's rights under the
   i. provide Ipsos with any material, document, information or                  Agreement or at law.
       data which may be necessary for the Services or for            4.         EFFECTS OF TERMINATION.
       incorporation into the Deliverables and requested by           Upon any termination of this Agreement for any reason
       Ipsos for the performance of the Services, and                 whatsoever, Client shall continue to be obligated to pay the fees
   ii. provide Ipsos with all reasonable assistance and access        due (including the pro-rated fees for work undertaken through
       to its personnel and all timely approvals required to          the effective date of termination) and expenses incurred by
       facilitate the provision of the Services and delivery of the   Ipsos up to the effective date of termination, as well as any pre-
       Deliverables in accordance with the relevant SOW.              approved and documented unrecoverable third-party costs
                                                                      incurred by Ipsos as a result of such early termination.
 e) This Agreement does not obligate Client to obtain Services        5.         FINANCIAL TERMS.
     from Ipsos and Ipsos to provide Services to Client unless
     and until a SOW is executed by the parties. Any such SOW           a) Ipsos shall invoice Client for all amounts due for the
     shall at least set forth a description of the Services, the            Services under the SOW as follows: seventy-percent
     specifications for the Deliverables, the timing for delivery,          (70%) of the fees due for the Services upon execution of
     and associated fees.                                                   the SOW, and the remaining thirty-percent (30%), plus
 f) Any changes to the specifications, scope of Services, or                expenses incurred by Ipsos, upon completion of the
     Deliverables requested by Client must be agreed upon in                Services, except for Services consisting of tracking
     writing by both parties before work related to such changes            surveys or other long term surveys, in which case either
     begins. This includes any additional charges to Client.                Ipsos will define different project phases in the SOW and
 g) For purposes of clarity, Ipsos retains the right to charge              will invoice Client the full amount of the fees corresponding
     Client additional fees for any Client-requested alterations            to each phase at the beginning of each such phase or
     made to the originally agreed upon program specifications,             Ipsos shall invoice Client on a monthly or quarterly basis.
     including:                                                             In addition, unless otherwise specified in a SOW or rate
   i. questionnaire design and contents, sample size, survey                card annex, in any instance where a project under a SOW
       duration, and quota requirements;                                    has a duration of more than one year (including any
                                                                            renewals or extensions), Client agrees that on the
   ii. project materials, including survey links and incentives;            anniversary date of any such annual renewal or extension,
       and                                                                  the fees specified in the SOW shall be adjusted for inflation
                                                                            based on the Consumer Price Index included in the World
  iii. modifications to the volume, format, or content of
                                                                            Economic Outlook report issued by the International
       Deliverables, which may include data sets, tables,
                                                                            Monetary Fund for the relevant country.
       reports, and dashboards.
                                                                        b) All invoices shall be due and payable in full within thirty (30)
  h) Any Client-requested modifications to the specifications,              days of date of invoice. Invoices not paid within thirty (30)
      materials, or Deliverables may also result in corresponding           days after the invoice date shall bear interest at a rate of
      revisions to the project timelines, which shall be                    one and one-half percent (1.5%) per month or the
      communicated to Client in writing.                                    maximum rate permitted by applicable law, whichever is
  i) If Client delays, postpones the Services, or fails to provide          less, plus monetary restatement according to official
      accurate information or instructions, Client must pay for             inflation rate when applicable, such additional amount to
      any documented unrecoverable costs incurred by Ipsos as               be calculated from the end of the thirty (30) days until all
      a result of such delay or postponement.                               past due amounts have been paid and, in addition, Ipsos
  j) Client acknowledges and agrees that Ipsos may develop                  may, in its sole discretion, and without prejudice to its other
      and use AI in connection with its provision of Services               rights under the Agreement, suspend the performance of
      under the Agreement.                                                  the Services and/or the delivery of the Deliverables (as
  k) Neither Ipsos nor any Ipsos Affiliate will have joint and              defined in Section 12 below) and require the restitution of
      several liability with respect to one another or will be              those Deliverables that may have been already provided
      regarded as a guarantor of one another.                               to Client.
3.        TERM AND TERMINATION.                                         c) Payments will be in the currency specified in the SOW. If
     a) The Agreement will become effective on the earlier of               the SOW specifies that Ipsos shall invoice in a currency
          (i) the effective or commencement date set out in the             other than its national currency, then Ipsos shall have the
          SOW; (ii) the date of execution by Client of the SOW;             right to increase or decrease all fees under the applicable
          or (iiii) other document provided by Ipsos or Client to           SOW if, on the date of invoice the rate of exchange of the
          confirm Client’s instructions to Ipsos to deliver the             two currencies has changed so that the value of the
          Services, and shall remain in force until completion of           currency specified in the invoice compared to the national
          the Services (the "Term").                                        currency of Ipsos has increased or decreased by more
                                                                            than three percent (3%) from the date of the SOW. The

February 2025                                                                                                                             2
       adjustment shall fully compensate Ipsos or Client for the                deadlines, but it does not guarantee meeting those
       increase or decrease in the value of the currency invoiced               deadlines. All time frames included in the Agreement with
       compared to Ipsos’ national currency. For purposes of this               respect to the timing of Deliverables are approximations.
       Agreement, the prevailing exchange rates shall be the                 c) Where any element of the Services includes advisory
       rates specified by the National Bank of the country in which             services, Client agrees: (i) it shall make its own
       Ipsos is located on the date of the SOW and the invoice                  independent decisions as a result of any such advice, and
       date, respectively.                                                      as to whether any actions or inactions are appropriate or
   d) In the event that Ipsos is required to incur any out of pocket            proper for it based upon its own judgment; (ii) it does not
       or third-party pass through expenses (including honoraria                rely on any communication (written or oral) from Ipsos as
       and focus group facility and moderator expenses) or                      a recommendation for such action or inaction; (iii) that no
       additional costs (including travel and lodging) which are not            communication (written or oral) received from Ipsos will be
       set forth in the SOW, then, provided that Client is notified             deemed to be an assurance or guarantee as to the
       of and reasonably approves all such expenses in advance,                 expected results of Client's actions or inactions; and (iv) it
       Client shall reimburse Ipsos for such expenses within thirty             is capable of assessing the merits of and understands and
       (30) days of the date of invoice.                                        accepts, the terms, conditions and risks of any such
   e) All prices are subject to a +/-10% cost contingency unless                advice.
       otherwise noted in a SOW.                                             d) Client acknowledges that it has entered into the Agreement
6.         TAXES. When applicable, government sales tax, use                    in reliance only on the representations, warranties
and/or value added taxes shall be paid by Client in addition to                 promises and terms contained in the Agreement and, save
the fees due under this Agreement. Client shall in no event be                  as expressly set out in the Agreement, Ipsos shall have no
liable for payment of any taxes based on Ipsos’ net income or                   liability in respect of any other representation, warranty or
personal property.           In addition, all fees due under this               promise made prior to the date of this Agreement and in
Agreement shall be made free and clear of, and without                          particular
deduction or withholding for or on account of, any present or                e) Except as expressly provided in this Agreement and to the
future tax, levy, impost, duty or other charge or withholding of a              fullest extent permitted by law, Ipsos hereby disclaims all
similar nature (including any related penalty, fine, surcharges or              warranties, conditions or other terms implied by statute or
interest payable in connection with any failure to pay or delay in              common law with respect to the Services and or the
paying any of the same) except to the extent required by law. In                Deliverables, including any implied warranty of fitness for
the event that Client is required by law to deduct any withholding              a particular purpose.
or other similar taxes from any amount due to Ipsos hereunder,              8.       INDEMNIFICATION.
Client shall increase the amount due to Ipsos to the extent                  a) Each party (the "Indemnitor") shall indemnify, defend and
necessary to ensure that, after deducting any such taxes, Ipsos                 hold harmless the other party (the "Indemnitee"), its
receives and retains a net amount equal to the original amount                  Affiliates and each of their respective officers, directors,
that it would have received had no such deduction been made.                    employees and agents from and against all Claims initiated
7.          REPRESENTATIONS AND WARRANTIES.                                     by or on behalf of Non-Affiliated Third Parties to the extent
   a) Each party represents and warrants that (i) it will comply                arising out of any breach or violation by the Indemnitor of
       with all applicable laws, rules and regulations, including               its representations and warranties or other terms of the
       applicable privacy and data protection laws; (ii) it has                 Agreement.
       obtained any and all permits, licenses and third party                b) Client shall indemnify, defend and hold harmless Ipsos, its
       consents or approvals necessary in connection with the                   affiliated companies and each of their respective officers,
       use of materials furnished to the other party, including in              directors, employees and agents from and against all
       the case of Client, any materials furnished to Ipsos by a                Claims by Non-Affiliated Third Parties to the extent arising
       third party acting upon Client’s behalf, and that it has the             out of the use of the Deliverables by Client, or the
       legal right to disclose such materials to the other party in             conclusions drawn therefrom, except for Claims arising
       connection with the Services, including any consents                     from Ipsos’ negligence.
       required under applicable privacy and data protection law;            c) In the event that the Agreement provides for the testing by
       and (iii) any such materials disclosed to the other party                respondents of products, Client shall indemnify, defend
       shall not violate, misappropriate, or infringe upon the                  and hold harmless Ipsos, its affiliated companies and each
       trademark, copyright, patent or other intellectual property              of their respective officers, directors, employees and
       rights, right of privacy or publicity, or any other proprietary          agents from and against all Claims arising directly or
       right of any third party; provided that, with respect to                 indirectly from the packaging, distribution, consumption,
       materials generated by AI, Ipsos makes all the foregoing                 use of or contact with any such product used in connection
       representations and warranties only to the extent of its                 with said product test, except for any Claim arising from
       knowledge.                                                               Ipsos’ proven negligence. Ipsos shall be deemed to have
   b) As the nature of the Services is based upon samples and                   acted negligently only to the extent Ipsos, its employees
       statistical treatment of information, Ipsos does not warrant             and agents fail in any material respect to follow any written
       the total accuracy of the Deliverables, or the data                      instructions given by Client for the handling, storage,
       contained therein. Client acknowledges and agrees that                   packaging, use, or delivery of the product.
       Ipsos does not predict or assure any particular substantive           d) The Indemnitee shall promptly notify the Indemnitor in
       results of its research in advance, nor does Ipsos accept                writing of any Claim by a Non-Affiliated Third Party under
       any liability for (i) Client’s interpretation of Ipsos’ reports or       subsections (a) through (c) above. The Indemnitor shall
       of other data furnished to Client by Ipsos, (ii) any errors              control the defence and settlement, at its own expense, of
       caused by AI or errors in data provided to Ipsos, (iii)                  any such Claim. The Indemnitee shall: (i) at the
       improper use of simulation software or improper                          Indemnitor’s expense and request, cooperate fully with the
       interpretation of simulation software results by Client, or              Indemnitor and its legal representatives in the investigation
       (iv) resale of survey results or other data by Client. Ipsos             and defence of any such Claim; and (ii) permit the
       will use commercially reasonable efforts to meet all project             Indemnitor to settle any such Claim (provided that such
February 2025                                                                                                                               3
     settlement does not adversely affect the Indemnitee’s                    possession at the time of receipt thereof from the
     rights hereunder or impose any obligations on the                        disclosing party and was not acquired from the disclosing
     Indemnitee in addition to those set forth herein).                       party; (iii) is acquired or rightfully received without
 9.       LIABILITY.                                                          confidential limitation by the receiving party from a third
  a) Except as set out in Section 9(d)below, neither party shall              party; (iv) is independently developed by the receiving
     be liable to the other party for any indirect, incidental,               party without breach of the Agreement; or (v) is required to
     punitive, special or consequential damages, including loss               be disclosed pursuant to court order or applicable law,
     of profits, arising out of, or in connection with, the                   provided that the receiving party first gives the disclosing
     Agreement whether or not such party was advised of the                   party reasonable notice of such court order or law (to the
     possibility of such damage and whether based in breach of                extent permitted by applicable laws) and an opportunity to
     contract, tort, or any other theory at law or in equity.                 oppose and/or attempt to limit such production.
  b) Except as set out in Section 9(d)below, the total aggregate         c) Notwithstanding the foregoing, Client acknowledges and
     liability of Ipsos for any and all Claims made by Client                 agrees that certain Services require Ipsos to expose,
     under or in connection with the Agreement shall not                      reveal, disclose or describe Client’s Confidential
     exceed the amount of fees paid by Client under the                       Information to survey respondents, including Client’s new
     Agreement.                                                               concepts, products, services, advertising campaigns or
  c) Notwithstanding anything to the contrary set forth herein,               designs. Client hereby waives and releases Ipsos from
     Ipsos will not be liable to Client for any Claim if it is caused         and against any and all Claims resulting from or related to
     by: (i) combining, operating, or using the Deliverables with             Ipsos’ authorised disclosure of Client’s Confidential
     other materials (including materials supplied by Client or               Information to survey respondents in connection with the
     its representative), and the Deliverables alone would not                Services.
     be infringing; (ii) Client using the Deliverables in an             d) Except as otherwise provided below, no right, title, interest
     application, environment or software not specifically set                or license to the receiving party is either granted or implied
     out in the SOW; (iii) Ipsos following Client's specifications            under any trademark, patent, copyright or any other
     or instructions; or (iv) modifications to the Deliverables               intellectual property right by the disclosure of the
     made by Client or its agents, if the original Deliverables               Confidential Information hereunder.
     would not have been infringing.                                    11.        PERSONAL DATA.
  d) Nothing in this Agreement shall limit or exclude either             a) If Client, for the purposes of the Services, provides Ipsos
     party's liability for (i) any Claims by Non-Affiliated Third             with Personal Data, Client hereby warrants that such
     Parties covered under each party’s indemnification                       provision complies with all Applicable Data Protection
     obligations set forth in Section 8(Indemnification), (ii) death          Laws, and represents that it has the rights and
     or personal injury caused by its negligence; (iii) its fraud or          authorisations necessary to provide said Personal Data to
     wilful default; (iv) Ipsos’ losses arising from Client’s breach          Ipsos. It is the responsibility of Client to complete any
     of Section 12(b); or (v) anything else which it cannot by law            appropriate formalities so that Ipsos has the right to
     limit or exclude its liability.                                          process any Personal Data, and (where applicable) to
 10.      CONFIDENTIALITY.                                                    prove that individuals have given their valid consent to be
  a) Neither party receiving Confidential Information from the                contacted for the purposes of the Services. Ipsos accepts
     other party shall (i) use Confidential Information received              no liability and shall not bear any costs resulting from any
     from the other party under this Agreement for any purpose                failure by Client to fulfil its obligations under Applicable
     other than to fulfil its obligations under this Agreement; (ii)          Data Protection Laws, except where such failure is the
     disclose such Confidential Information to any third party,               result of a breach by Ipsos of this Section 11. Ipsos shall
     except for those of its employees with a need to know the                notify Client of any breach of security leading to the
     information in order to perform their obligations hereunder              accidental or unlawful destruction, loss, alteration, or un-
     and provided that they are made aware of and agree to be                 authorised disclosure for access to the Personal Data
     bound by the obligations of confidentiality contained                    provided to Ipsos as soon as reasonably possible, but in
     herein; (iii) reverse-engineer, decompile, or disassemble                any event no later than seventy-two (72) hours after its
     any Confidential Information; or (iv) remove, overprint or               discovery.
     deface any notice of confidentiality, copyright, trademark,         b) When Processing Personal Data pursuant to sub-section
     logo, legend or other notice of ownership or confidentiality             a) above, Ipsos in its capacity as Data Processor will only
     from any originals or copies of Confidential Information.                process
     The receiving party further agrees to use the same degree              i. these Personal Data as per Client’s documented
     of care in safeguarding the Confidential Information as its                instructions or as may be required by Applicable Data
     uses for its own information, but in no event less than a                  Protection Laws;
     reasonable degree of care. Upon written request, the                  ii. subject to the technical and operational measures set out
     receiving party shall return all Confidential Information to              in Appendix 1, which Client acknowledges are
     the disclosing party. Notwithstanding the foregoing, the                  appropriate. Unless Client has no relevance in terms of
     receiving party may retain one copy of Confidential                       Applicable Data Protection Laws, Client and Ipsos shall
     Information in its archives for routine backup, security                  document the description of the Personal Data processed
     and/or disaster recovery purposes only, and the                           by Ipsos as set forth in Appendix 1;
     obligations of confidentiality relating to such retained
     materials shall continue for as long as such materials are           iii. in accordance with the Applicable Data Protection Laws;
     retained.
                                                                          iv. for the purpose they were provided; and
  b) The obligation of confidentiality, however, shall not apply
     to information which: (i) is, at the time of receipt or              v. for as long as they are required for the purpose in iv
     dissemination, or thereafter becomes generally available                above.
     to the public other than through a breach of the Agreement
     by the receiving party; (ii) is in the receiving party’s
February 2025                                                                                                                             4
 c) Where the Services involve either the Processing of                  IP that is incorporated into the Deliverables solely to the
     Personal Data on behalf of the other contracting party              extent necessary for Client to use, view or access the
     (Data Controller to Data Processor relationship) or the             Deliverables for Client's internal business purposes.
     provision of personal data (Data Controller to Data              b) Notwithstanding the foregoing, to the extent that a SOW
     Controller relationship) and Applicable Data Protection             specifies that the Services include Syndicated
     Laws requires additional terms to enable such data                  Deliverables, Client hereby agrees and understands that
     transfers between the contracting parties, they shall enter         (i) Ipsos shall at all times retain sole and exclusive
     into such standard contractual clauses as may be                    ownership rights in the Syndicated Deliverables as well as
     prescribed by relevant public authorities, including the            all Ipsos IP; (ii) Client may not sell, distribute, copy or
     relevant module(s) of the Standard Contractual Clauses              reproduce in full or in part any of the Syndicated
     pursuant EU Commission decision 2021/914, which shall               Deliverables, without written authorization from Ipsos,
     be attached to the relevant SOW.                                    which Ipsos may withhold in its sole discretion; and (iii) this
  d) Notwithstanding Section 11(c) above applies, when                   Agreement constitutes a revocable, non-exclusive license
     Processing Personal Data pursuant to Section 11(a),                 from Ipsos to Client to use the Syndicated Deliverables
     Client authorises Ipsos to transfer the Personal Data to its        solely for internal purposes, subject at all times to the
     approved subcontractors (whether in the same or another             ownership rights of Ipsos set forth herein.
     jurisdiction), who are required to adhere at least to the        c) This Agreement shall not apply where Client requests
     same technical and operational measures as set out in               Ipsos to create or develop a new tool, software, product,
     Appendix 1.                                                         research technology, process, model, database or other
  e) Where applicable, Ipsos will keep and maintain a record of          proprietary methodology for which Client intends to own or
     Processing as required under Applicable Data Protection             have rights of use. In such event, the parties will negotiate
     Laws.                                                               and enter into a separate written agreement applicable to
  f) Ipsos agrees to provide Client with all reasonable                  such services.
     assistance to respond to all requests (i) related to a Data      d) Notwithstanding anything to the contrary in this
     Subject’s Personal Data rights or (ii) initiated by any             Agreement, and without limiting Ipsos' rights at law or
     relevant supervisory authority.                                     elsewhere under this Agreement, Client agrees that Ipsos
 g) Client agrees not to use the Deliverables unless Section             may maintain and use Services Data, including results and
     11(i) below applies, either on their own or together with           responses obtained from the Services, for the following
     other data available to Client to re-identify any Data              purposes: (i) industry studies, modelling, testing, analytics,
     Subject.                                                            creation of anonymized statistics and benchmarking
 h) Furthermore, in accordance with its professional rules and           purposes, and (ii) improving and developing its
     its contractual obligations to respondents, Ipsos is under a        professional norms and standards, methodologies,
     duty to preserve the anonymity of the respondents when              platforms, and technologies (whether now known or
     providing market, opinion and social research and data              hereafter developed, and whether or not owned by Ipsos),
     analytics services. Accordingly, Ipsos shall only provide           provided that (i) Ipsos will only use Services Data in an
     Client with aggregate data or otherwise anonymized data.            aggregated form (if at all), and (ii) Ipsos will never identify
     Client hereby undertakes to respect this anonymity and              Client as the source of any Services Data. Without
     undertakes not to attempt to link the data provided by Ipsos        limitation of the foregoing, Ipsos may retain one copy of the
     to the identity of the respondents. Ipsos will only provide         Deliverables for archiving purposes.
     Personal Data to Client as permitted by and in accordance
     with its professional rules and Applicable Data Protection       13.     PUBLICITY AND USE OF DELIVERABLES.
     Laws. In any instance of such permitted disclosure, Client        a) Neither party shall use the other party’s name, trademarks
     hereby agrees to maintain the confidentiality of such                or logos in the Public Domain without the prior written
     Personal Data. Where such Personal Data is provided by               consent of the other party.
     Ipsos, acting as a Data Controller, to Client, Client warrants    b) In addition, in accordance with the ICC/ESOMAR
     that it will cease further use or processing of the Personal         International Code of Market and Social Research, Client
     Data upon notice from Ipsos, and shall comply with all               shall not publish the Deliverables in the Public Domain
     instructions included in such notice, including deletion of          without the prior written consent of Ipsos. If Client or its
     any or all relevant Personal Data.                                   agents wish to publish the Deliverables in the Public
 i) Where Personal Data are provided by Ipsos to Client,                  Domain, it must come to a written agreement with Ipsos on
     Client will become a several Data Controller, subject to the         the form and content of the disclosure, which Ipsos may
     limitation in any separate agreement to that effect and the          only withhold on the basis that the Deliverables are used
     conditions under which the Personal Data were collected.             or presented in a misleading or illegal manner, or in any
     Further, Client warrants that it will delete any and all             manner which would adversely impact upon the reputation
     relevant Personal Data, leaving only anonymous data,                 or goodwill of Ipsos. Ipsos reserves the right to publish a
     latest after one year for ad hoc studies and three (3) years         correction in the event of such improper use or
     for continuous studies from the completion of the Services.          presentation.
 12.      OWNERSHIP.                                                   c) Unless Client informed Ipsos prior to the commission of the
 a) Provided that Client has paid the full amount due for the             Services and the execution of any such SOW that Client
     related Services, Ipsos will transfer to Client and Client           intends to use the Deliverables in relation to any public
     shall own all intellectual property rights in the Deliverables       promotion or broad publication, including for publication of
     Client acknowledges and agrees that all Ipsos IP shall               claims testing results, Client may not use any Deliverables
     remain the sole and exclusive property of Ipsos. Further,            for such purposes.
     Client will not (i) reverse-engineer, decompile or                d) Client shall inform Ipsos prior to the commission of the
     disassemble any Ipsos IP or (ii) market, distribute, sell or         Services and the execution of the SOW if Client intends to
     resell any Ipsos IP. Ipsos hereby grants to Client a non-            use the Deliverables in connection with any Litigation
     exclusive, worldwide, royalty-free license to use any Ipsos          Purposes.      Client acknowledges that use of the
February 2025                                                                                                                         5
         Deliverables for Litigation Purposes may affect Ipsos'             the foregoing, the following shall constitute events or conditions
         recommended methodological approach and study costs.               of Force Majeure: acts of State or governmental action,
         In addition, if Client decides after the Services have been        terrorism, riots, disturbances, war, strikes, lockouts, slowdowns,
         completed that it wishes to use the Deliverables for               prolonged shortage of energy supplies, epidemics, pandemics,
         Litigation Purposes, it must first obtain the prior written        fire, flood, hurricane, typhoon, earthquake, lightning and
         consent of Ipsos, which Ipsos may withhold in its sole             explosion or any other cause beyond Ipsos’ reasonable control.
         discretion.                                                        b) Should an event of Force Majeure last for more than thirty
                                                                            (30) days, then Ipsos shall have the right to terminate this
   14.         WAIVER. If either party fails to fully exercise any right,   Agreement or the relevant SOW without liability to Client.
   power or remedy under the Agreement, such right, power or                Unless this Agreement or the relevant SOW has been
   remedy shall not be waived. No express waiver or assent by               terminated as set forth herein, both parties’ obligations
   either party with respect to any breach or default under any             hereunder shall resume upon the cessation of the event of Force
   provision of the Agreement shall constitute a waiver or assent           Majeure.
   with respect to any subsequent breach or default under that or           22.       NOTICES.
   any other provision. No waiver shall be effective unless in writing      All notices and other communications under the Agreement
   signed by the party waiving its rights hereunder.                        shall be given in writing to the parties at the addresses
   15.         SEVERABILITY. If any provision of the Agreement is held      appearing in the Agreement, or to such other address specified
   by a court of competent jurisdiction to be illegal, invalid or           in writing to the notifying party after the date of the Agreement
   unenforceable, the legality, validity and enforceability of the          and shall be deemed given on the date delivered in person, or
   remaining provisions of the Agreement shall not be affected and          on the next Business Day following delivery to a reputable
   those provisions shall remain in full force and effect. If a court       overnight courier for next day delivery, or on the third Business
   or other decision-maker should determine that any provision of           Day following mailing by certified mail, return receipt requested.
   the Agreement is overbroad or unreasonable, such provision               Notices to Ipsos must be accompanied by a copy of the notice
   shall be given effect to the maximum extent possible by                  being sent by email to UKnotice@ipsos.com in order to be
   narrowing or enforcing in part that aspect of the provision found        deemed valid.
   overbroad or unreasonable.                                               23.       GOVERNING LANGUAGE.
   16.         GOVERNING LAW. The Agreement shall be governed               English shall be the governing language of this Agreement. In
   by, and interpreted and construed in accordance with, the laws           the event there is a conflict between the English version and any
   of England and Wales without regard to conflicts of law                  translated version, the English version shall prevail.
   principles that would require the application of any other law.
                                                                            24.       ENTIRE AGREEMENT; SURVIVAL.
   17.         JURISDICTION AND VENUE. In the event of any dispute
   arising out of or relating to the Agreement, the parties hereby          The Agreement contains the sole and entire agreement and
   consent to the exclusive jurisdiction of, and venue in, the courts of    understanding between the parties and supersedes all prior
   England and Wales. The prevailing party in any litigation relating       agreements, understandings or arrangements (whether oral or
   to the Agreement shall be entitled to recover its court costs and        written) with respect to its subject matter and shall not be
   expenses, including reasonable attorneys’ fees.                          modified except by a written instrument signed by Client and
                                                                            Ipsos. In the event of the termination of the Agreement,
   18.         ASSIGNMENT AND SUCCESSORS. Neither party may                 Sections 3, 4, 5, 7 through to 19 (inclusive), and 21 through 24
   assign any rights or delegate any obligations to any third party         shall survive such termination.
   under the Agreement without the prior written consent of the
   other party, which shall not be unreasonably withheld or
   delayed. Any attempted assignment in violation of this Section
   shall be void. Notwithstanding the foregoing, a party may assign
   the Agreement without the other’s consent to: (a) an Affiliate; or
   (b) to any person, firm, organisation, corporation, or other entity
   which succeeds to the business of such party by acquisition,
   merger, reorganisation, or otherwise. The Agreement shall
   inure to the benefit of and be binding upon Ipsos and its
   permitted successors and assigns, and Client and its permitted
   successors and assigns.
   19.         SUBCONTRACTING. From time to time, Ipsos may, where
   appropriate, subcontract all or part of the Services to be
   provided hereunder to one of its approved suppliers or to an
   Affiliate. In any event of subcontracting, Ipsos shall remain fully
   liable to the Client or the acts of the subcontractor
   20.         NO JOINT VENTURE. Ipsos is an independent contractor
   and shall not be deemed a partner, joint-venturer, agent or legal
   representative of Client for any purpose whatsoever.
   21.         FORCE MAJEURE.
a) Under no circumstance shall Ipsos be responsible to Client for
   failure to provide the Services or for its delay in performance in
   accordance with the Agreement due to any event or condition,
   not existing as of the date of signature of this Agreement, not
   reasonably within the control of Ipsos as of such date, which
   prevents in whole or in material part the performance by Ipsos
   of its obligations hereunder (“Force Majeure”). Without limiting
   February 2025                                                                                                                            6
APPENDIX 1 – Data Processing Obligations of the Client and Supplier
ADDITIONAL DEFINITIONS:                                                                                  notifications, Data Protection Impact Assessments and
                                                                                                         consultations with Supervisory Authorities or regulators;
                                                                                                1.4.5. notify the Client without undue delay on becoming aware of a
Client Personal Data: any Client provided Personal Data which Ipsos processes                            Personal Data breach involving the Client Personal Data;
in connection with the agreement to which this Appendix 1 is attached, as the                   1.4.6. at the written direction of the Client, delete Client Personal
Client’s Processor.                                                                                      Data and copies thereof to the Client on termination of the
                                                                                                         agreement unless Ipsos is required by Applicable Law to
Controller, Data Protection Impact Assessment, Processor, Joint Controller,                              continue to process that Client Personal Data. For the
Data Subject, Personal Data, Personal Data Breach, Supervisory Authority                                 purposes of this clause 1.4.6 Client Personal Data shall be
and Processing shall have the meaning given to them in the UK GDPR.                                      considered deleted where it is put beyond further use by Ipsos;
                                                                                                         and
EEA: the European Economic Area.
                                                                                                1.4.7. maintain records as required under UK GDPR or as set out
                                                                                                         specifically herein.
EU GDPR: the European Union’s General Data Protection Regulation ((EU)
                                                                                         1.5.    Any audit or inspection permitted following a request for audit
2016/679) as amended from time to time.
                                                                                                 accepted by Ipsos and where Ipsos is deemed as the Processor, is
                                                                                                 not intended to include:
Purpose: the purposes for which the Client Personal Data are processed, as set
                                                                                                1.5.1. any information related to Ipsos’ provision of services to other
out in clause 1.4.1.
                                                                                                         clients or other client’s Data; or
                                                                                                1.5.2. (ii) supplier’s general operating costs, overhead costs, or
Ipsos Personal Data: any Personal Data which Ipsos processes in connection
                                                                                                         salary, timecards or other employee, personnel, and/or
with this agreement as a Controller.
                                                                                                         individual compensation records, or Ipsos’ profit and loss
                                                                                                         reports or other corporate records of Ipsos.
                                                                                         1.6.    The Client agrees that any agreed audit or access to Ipsos’ premises,
1.   DATA PROTECTION                                                                             in accordance with clause 1.5, will be in a manner that minimises
      1.1. Both parties will comply with all applicable requirements of Applicable               interference with Ipsos’ business operations, and that any request by
            Data Protection Laws. This Appendix is in addition to, and does not                  the Client for an audit or access to Ipsos’ premises may not be
            relieve, remove or replace, a party's obligations or rights under                    granted by Ipsos more than once in any 12-month period.
            Applicable Data Protection Laws.                                             1.7.    Where requested or required by Ipsos, the Client shall provide its
      1.2. Where Client Personal Data is transferred to Ipsos, without prejudice                 authorisation for Ipsos or its Affiliate/s to appoint Processors to
            to the generality of clause 1.1, the Client will ensure that it and/or the           process the Client Personal Data, provided that Ipsos or its Affiliates:
            organisation that supplies the Client Personal Data has the necessary               1.7.1. shall ensure that the terms on which it appoints such
            appropriate legal basis and notice(s) in place to enable lawful transfer                     Processors comply with Applicable Data Protection Laws, and
            of Client Personal Data to Ipsos for the duration and purposes of this                       are consistent with the obligations imposed on Ipsos in this
            Appendix.                                                                                    Appendix;
      1.3. In relation to the Client Personal Data, Schedule 1 sets out the scope,              1.7.2. shall remain responsible for the acts and omission of any such
            nature and purpose of Processing by Ipsos, the duration of the                               Processor as if they were the acts and omissions of Ipsos; and
            Processing and the types of Personal Data and categories of Data                    1.7.3. shall inform the Client of any intended changes concerning the
            Subject.                                                                                     addition or replacement of the Processors as listed in
      1.4. In relation to Client Personal Data and without prejudice to the                              Schedule 2, thereby giving the Client the opportunity to object
            generality of clause 1.1, Ipsos shall:                                                       to such changes provided that if the Client objects to the
           1.4.1. process the Client Personal Data only on the documented                                changes and cannot demonstrate, to Ipsos’ reasonable
                    instructions of the Client and only for the purposes set out in                      satisfaction, that the objection is due to an actual or likely
                    Schedule 1 , unless Ipsos is required otherwise by Applicable                        breach of Applicable Data Protection Law, the Client shall
                    Data Protection Laws. Where Ipsos is relying on Applicable                           indemnify Ipsos for any losses, damages, costs (including
                    Data Protection Laws as the basis for Processing Client                              legal fees) and expenses suffered by Ipsos in accommodating
                    Personal Data, Ipsos shall notify the Client of this before                          the objection; and
                    performing the Processing required by the Applicable Data                   1.7.4. transfer Client Personal Data outside of the UK and EEA as
                    Protection Laws unless those Applicable Data Protection Laws                         required for the Purpose, provided that Ipsos shall ensure that
                    prohibit Ipsos from so notifying the Client on important grounds                     all such transfers are effected in accordance with Applicable
                    of public interest. Ipsos shall use reasonable endeavours to                         Data Protection Laws. For these purposes, Ipsos shall
                    inform the Client if, in the opinion of Ipsos, the instructions of                   promptly comply with any reasonable request of the Client,
                    the Client infringe Applicable Data Protection Laws;                                 including any request to enter into an international data
           1.4.2. implement the technical and organisational measures set out                            sharing agreement as issued by the Commissioner (where the
                    in Schedule 2 to protect against unauthorised or unlawful                            UK GDPR applies to the transfer) or the standard contractual
                    Processing of Client Personal Data and against accidental loss                       clauses adopted by the Commissioner from time to time along
                    or destruction of, or damage to, Client Personal Data, which                         with the Addendum to the standard contractual clauses
                    the Client has reviewed and confirms are appropriate to the                          adopted by the Commissioner from to time (where the EU
                    harm that might result from the unauthorised or unlawful                             GDPR applies to the transfer), if these are not already in place.
                    Processing or accidental loss, destruction or damage and the         1.8.    To the extent the parties act as Joint Controllers in respect of any
                    nature of the Client Personal Data to be protected, having                   Personal Data pursuant to the agreement, to which this Appendix is
                    regard to the state of technological development and the cost                attached, the parties have agreed to allocate responsibility for each
                    of implementing any measures;                                                of their Controller obligations under Applicable Data Protection Laws
           1.4.3. ensure that any personnel engaged and authorised by Ipsos                      in accordance with Schedule 3 .
                    to process Client Personal Data have committed themselves            1.9.    The Client hereby indemnifies, and shall keep indemnified, Ipsos from
                    to confidentiality or are under an appropriate statutory or                  and against any and all costs, damages and expenses of any kind
                    common law obligation of confidentiality;                                    arising from any claim or demand brought by any person, Data
           1.4.4. assist the Client insofar as this is possible (taking into account             Subject or Supervisory Authority as a result of any breach or alleged
                    the nature of the Processing and the information available to                breach by the Client of any Applicable Data Protection Law or its
                    Ipsos), and at the Client's cost and written request, in                     obligations under this Appendix This indemnity shall not be subject to
                    responding to any request from a Data Subject and in ensuring                any limits or exclusions of liability that may otherwise apply, or be
                    the Client's compliance with its obligations under Applicable                imposed, under the agreement to which this Appendix is attached.
                    Data Protection Laws with respect to security, breach

February 2025                                                                                                                                                           7
 Schedule 1- Description of Personal Data Processing
Subject matter of the      The Personal Data transferred concern            the
Processing of Personal     following categories of Data Subjects: (*)
Data                                                                                    Sub-Processors List *

Duration    of     the     Ipsos will process Personal Data during the term of          Name       of      Sub-       Localization              Type of Processing
Processing of Personal     the agreement to which this Appendix applies.                Processor(s)
Data
                                                                                        Rackspace UK Limited          Unit 8, Millington        Managed          Hosting
Nature     of      the     (*)                                                                                        Road, Hyde Park           Services
Processing of Personal                                                                                                Hayes, UB3 4AZ
Data                                                                                    Google Cloud Platform         London (Europe-west       All         Applications
                                                                                                                      2)                        (including         Data
Purpose     of     the     Ipsos will process Personal Data of data subjects                                                                    Dimensions Multimode
Processing of Personal     for the purpose of providing the services in                                                                         Platform) Hosting – {pls
Data                       accordance with the agreement to which this                                                                          delete this highlighted
                           Appendix applies, including:                                                                                         text    if  not    using
                           Market research                                                                                                      Dimensions Multimode
                           Client satisfaction survey                                                                                           (CATI/CAPI)}
                           Employee survey                                              Google Cloud Platform         Frankfurt     (Europe-    Dimensions        Online
                           (other*)                                                                                   west 3)                   Platform Hosting - {Pls
                                                                                                                                                delete this highlighted
Categories of Personal     Client customer data
Data being processed       Client employee data                                                                                                 text    if  not    using
                           (other *)                                                                                                            Dimensions        Online
                                                                                                                                                Cluster V7.5}
                                                                                        Microsoft Azure               UK West, UK South         File Storage
Location of Personal       [If the location of any Processing of Personal Data          Amazon Web Services           Europe (London) EU        Select      Applications
Data Processing            is outside of any area considered to be adequate                                           West 2                    (including Mediacell)
                           by the originating jurisdiction, such location must          [Additional sub-processors    [To Be Completed]         [To Be Completed]
                           be specifically identified as such. E.g. the list of         to be added by Ipsos]
                           countries and schemes having an adequacy
                           decision issued by the European Commission
                                                                                        [Add detail of any known Sub-Processors (including other Ipsos companies) who
                           which          can        be        found        at:
                                                                                        will Process the Personal Data. Include a description of what each Sub-Processor
                           https://commission.europa.eu/law/law-topic/data-
                                                                                        will do with the data (e.g. host, provide support, etc.)]
                           protection/international-dimension-data-
                                                                                        *Any modification in the sub processor listing shall be agreed in writing between
                           protection/adequacy-decisions_en.
                                                                                        the Parties, either through an amendment to this Agreement or included in the
                                                                                        applicable SOW or other relevant project agreement. If only the category of sub-
                           For UK-US transfers, the “Data Bridge” exists for
                                                                                        processor is known, but the specific processor has not yet been selected, state the
                           relevant certified US entities. Other jurisdictions
                                                                                        category of sub-processor and likely location(s).
                           have their own adequacy decisions and/or
                           requirements. If no transfer will be from the United
                                                                                   1.              Maximum Duration of Personal Data Retention and Deletion Rules
                           Kingdom (UK) and/or European Economic Area
                           (EEA) to outside of the UK and/or EEA or the
                           countries listed above, the following sentence shall         To Be Completed
                           be included: “No Personal Data will be transferred
                           outside the area providing an adequate level of         2.              Notices
                           protection."
                                                                                          If to Ipsos:                             If to the Client:
Data Protection Officer    For Ipsos: dpo.unitedkingdom@ipsos.com                         Name & Position: [insert name &          Name & Position: [insert name &
or when not applicable     For {Client}: {name and email address}                         position of applicable DPO]              position]
any other person acting                                                                   Address: [insert address]                Address: [insert address]
as single point of                                                                        E-mail: [insert email address]           E-mail: [insert email address]
contact on privacy or                                                                     Telephone No: [insert telephone          Telephone No: [insert telephone
data protection matters                                                                   number]                                  number]
(*) or *                   Please specify or delete as appropriate

Processors List **
Processor(s) Name           Location                         Type             of
                                                             Processing
[To Be Updated]             [To Be Updated]                  [To Be Updated]
Rackspace UK Limited,       Unit 8, Millington Road,         Managed Hosting
                            Hyde Park Hayes, UB3 4AZ         Services      {and
                                                             Data    Collection
                                                             Dimensions
                                                             Platform hosting
                                                             – pls delete if not
                                                             highlighted text if
                                                             not          using
                                                             Dimensions}

[Add detail of any known Processors (including other Ipsos companies) who
will process the Personal Data. Include a description of what each processor
will do with the data (e.g. host, provide support, etc.)
**Any modification in the Processor listing shall be agreed in writing between
the parties, either through an Amendment to this Agreement or included in the
applicable Sales Order or other relevant project agreement. If only the category
of Processor is known, but the specific processor has not yet been selected,
state the category of Processor and likely location(s).
 February 2025                                                                                                                                                             8
Schedule 2 - Ipsos Technical and organisational measures                            •    Ensure all user/system/service/administrator accounts and
                                                                                         passwords are never shared.
Ipsos and all sub-processors agreed with the Client and as listed in
Schedule 1 will have in place appropriate organisational and technical         Physical and Environmental Security
measures to safeguard the Personal Data being processed under this             Ipsos assets are protected from:
data transfer agreement.          The organisational, operational and               •   Natural disasters,
technological processes and procedures adopted are required to comply               •   Theft, physical intrusion, unlawful and unauthorized physical
with the requirements of ISO/IEC 27002 (ISO/IEC 17799) as appropriate                   access,
to the services being provided. Ipsos will use ISO/IEC 27002 as a basis             •   Ventilation, Heat or Cooling problems, power failures or
for auditing compliance with the guarantees Ipsos provides in relation to               outages.
this obligation.
The measures in place will include the following minimum mandatory
requirements:                                                                  Operations Management
Organizational Safeguards
      •    Ipsos has an appointed data protection officer who has data         Network Security:
           protection and information security responsibilities set out as     Ipsos deploys an intrusion detection system in the data centre
           part of her duties and heads up a dedicated Compliance              monitoring the perimeter points, additional controls include layered anti-
           Department.                                                         virus approach.
      •    Ipsos will appoint a representative in the Union to meet EU
           GDPR requirements.                                                  System Security:
      •    Physical access to the building is limited by various access        Ipsos has processes in place to apply and manage security updates,
           control mechanisms (e.g. key cards) and in most cases               patches, fixes upgrades, (collectively referred to as "Patches") on all
           entrances      to    Ipsos’    offices     are     staffed    by    Ipsos IT systems.
           receptionists/security staff.
      •    Ipsos’ employees are instructed on data protection and              Ipsos ensures that Malware, Virus, Trojan and Spyware protection
           information security matters upon commencing employment             programs are also deployed on IT systems.
           with Ipsos and are subject to confidentiality obligations.
      •    Ipsos’ employees are not permitted to record Personal Data          Disaster recovery
           on a storage medium (e.g. disk) to enable them to re-access             •     Ipsos has appropriate disaster recovery measures to ensure
           the information in premises that are not controlled by Ipsos. In              that the Personal Data it processes can be re-instated in the
           the event that Personal Data is held in hard copy format, any                 event of loss or destruction of that data.
           employees dealing with such Personal Data operate a clear               •     The disaster recovery plan which will implement the disaster
           desk policy, so that no Personal Data is left unattended in their             recovery measures defines RTO (Recovery Time Objectives)
           absence. Personal Data in hard copy form is stored securely                   and RPO (Recovery Point Objectives) where appropriate to
           to prevent any unauthorized access.                                           the service being provided.
      •    Ipsos has business continuity plans in place, which are tested          •     Ipsos reviews these technical safeguards periodically to
           annually.                                                                     ensure their continued suitability in light of the data it
                                                                                         processes and technological advances.
Information Security Risk Management
     •   Ipsos periodically assesses risk within Information
         Technology specifically toward assets associated/involved in          Data management
         the services/products delivered. The implemented risk
         management framework is in agreement with the                         Data Security
         requirements of the ISO 27001 & ISO 27002.                                •   Confidential information is encrypted and encryption must
                                                                                       meet a minimum standard of AES-256-bit encryption.
Information Security Policy                                                        •   If a password/passphrase is used in the encryption of the
     •   Ipsos has in place an information security policy and other                   document, the password/passphrase for the encrypted
         additional policies to ensure that controls are in place.                     document is communicated, either:
     •   Ipsos regularly review its information security policy.                          Face to face, or
     •   Ipsos follows Information Security programmes that are based                     By phone or SMS, or
         on the following frameworks:                                                     A previously agreed password/passphrase
     •   ISO 27001 & ISO 27002 standards (Ipsos is certified to ISO
         27001)                                                                Transferring of Data
                                                                               Acceptable Methods of Data Transfer:
Asset Management                                                                   •    Secure File Transfer Protocol (sftp) – tcp port 22.
    •   Ipsos has documented and implemented rules with regards to                 •    HTTPS – tcp port 443.
        acceptable use of assets.                                                  •    Suitable access controls in place

Human Resources Security                                                       Handling of Data
   •   Ipsos ensures that employees, contractors, and                              •    Ipsos has in place documented information labelling and
       subcontractors who access Ipsos assets are screened prior to                     handling procedures, that must be followed by all employees.
       employment; this meets the UK HMG Baseline Personnel                        •    Only those staff assigned to a specific project for which the
       Security Standard. Screening includes Criminal, financial                        sample is intended may handle/ have access to the Client
       (where applicable), employment background screening                              Personal Data.
       processes, where applicable with legislation.
   •   Ipsos has processes in place to periodically screen personnel           Storage of Data
       during employment for anyone who accesses Regulated,                        •    Client Personal Data is stored on a server that is physically
       Confidential, or Personal information.                                           secured and is only accessed by authorized staff. Ipsos stores
   •   Ipsos ensures that an Information Security awareness                             Client Personal Data on a server that is protected behind a
       campaign is provided to everyone who has access to Ipsos                         firewall and that is properly patched with the latest OS and
       assets.                                                                          Security patches.
   •   Ipsos ensures that all user IDs, tokens or physical-access
       badges are assigned to a unique Ipsos employee or Ipsos
       subcontractor.                                                          Data destruction process

February 2025                                                                                                                                          9
Ipsos assures that:                                                           Access Management
     •   Working storage media will either be wiped, shredded, stored             •   Ipsos uses authentication and authorization technologies for
         or degaussed;                                                                service, user and administrator level accounts.
     •   Non-working storage media will be stored securely and                    •   Ipsos ensures that IT administrators are provided and using
         shredded.                                                                    separate and unique administrator accounts that are only
     •   Industry best practice standards to be used.                                 used for administration responsibilities. Non-administrator
                                                                                      tasks are always performed using non-administrator user
Data Breach Procedure                                                                 accounts.
                                                                                  •   Ipsos has a password policy and other standards in place.
In the event that any Personal Data supplied to Ipsos by Client is
accidentally or unlawfully destroyed, lost, altered, or an unauthorised       Vulnerability Testing
disclosure or access to Personal Data occurs, Ipsos will carry out the            •    Ipsos ensures that infrastructure, network and application
following incidence response as soon as they become aware:                             vulnerability assessments are periodically conducted and
      •    Ipsos shall notify the Client of the breach.                                follow industry acceptable vulnerability management
      •    Ipsos will immediately launch an investigation into the data                practices
           breach in line with its documented Personal Data Breach
           Procedures.                                                        Information Security Incident Management
      •    Ipsos will co-operate with the Client in the investigation and          •   Ipsos ensures access and activity audit and logging
           will share all relevant system logs and evidence with the                   procedures, including access attempts and privileged access,
           Client.                                                                     exist.
      •    The investigation will include root cause analysis and
           recommendations for improving Information Security in order            •    Ipsos ensures that logging includes all facility, application,
           to prevent future incidences; this will be included in the final            server, network device and IDS/IPS logs are centrally
           Personal Data Breach report.                                                managed and maintained.
                                                                                  •    Ipsos ensures that security incident response planning and
                                                                                       notification procedures exist to monitor, react, notify and
                                                                                       investigate any incident related to Ipsos assets.

February 2025                                                                                                                                     10
Schedule 3 - Joint Controller Allocation of Responsibilities

                                                                 Responsibility for making policy   Responsibility for implementing policy
                                                                 and decisions                      and decisions
       Activity

 Legal basis for Processing of personal data and of
 special categories of personal data (if any) (Article[s] 6, 9
 and 10)
 Purposes for which Personal Data may be collected
 (Article 5(1)(b))
 Data minimisation (Article 5(1)(c))
 Data accuracy (Article 5(1)(d))
 Data storage limitation (Article 5(1)(e))
 Integrity and confidentiality (Article 5(1)(f))
 Accountability (Article 5(2))
 Information notices (Articles 13 and 14)
 Data subject rights (Articles 15 to 22)
 Data protection by design and default (Article 25)
 Appointment of processor (Article 28)
 Records of Processing activities (Article 30)
 Co-operation with Supervisory Authority (Article 31)
 Security of Processing (Article 32)
 Notification of data breach (Articles 33 and 34)
 Impact assessments (Articles 35 and 36)

February 2025                                                                                                                                11