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Getting started with Asana’s mobile app How Asana works Create projects in Asana Top features to discover Different types of tasks How to use Asana help resources Quick-start guide to Asana Create tasks in Asana Collaborating in Asana All Asana features Set up your ideal workspace Asana desktop app Navigating Asana New navigation in Asana Understanding privacy and visibility in Asana Setting up your Asana profile Asana overview for screen reader users Keyboard shortcuts Hacks Accessibility Multiple Out of Office Profile settings Notification settings Account settings Email forwarding settings Display settings Apps settings Settings Establish conventions for your team Help your team adopt Asana Custom onboarding Assign tasks to teammates Manage and prioritize your tasks Powerful Asana features for work management Automate and scale your work with the Customize menu Stay informed with your Asana Inbox Find work fast with search Maximize productivity with My tasks Create projects quickly with templates Structure your projects clearly Comments, messages, and status updates Share project updates Top Asana integrations Reporting with dashboards Monitor initiatives and track work with portfolios and dashboards Reporting with workload Asana for team leads Setting and tracking progress towards goals How to choose the right project blueprint for your work Plan and execute projects with a deadline Tracking project progress Planning with Asana calendar Connect your tools with Asana Customize your projects and portfolios How to invite team members to Asana Member and team management What are the different admin roles in Asana? Security controls in Asana How to set up your organization Managing Asana at scale What is the admin console? How to sign up for a free Asana trial How to cancel your Asana trial How to add payment details to a trial Make the most of your Asana trial My trial has ended, what happens to my tasks, rules, and workflows? Purchasing a subscription after a trial Set goals during your Asana trial Turn your trial into a paid plan Invite others during your trial Build the foundation of your workflow Use dependencies to kick work off at the right time Request a task review with a simple automation Control how tasks are added to projects Add movement to your workflow Multi-home tasks to avoid information silos What is a workflow? Assign work automatically with custom fields Building cross-functional workflows in Asana Moving your everyday workflows to Asana Schedule tasks based on priority Automate how work moves through stages Bundles Task Templates Status updates templates Sharing a form How to export all time entry data from Asana as CSV via API Understand automation triggers and actions in Asana Formula custom fields Custom field types and limitations Auto-shifting dates for dependent tasks Rules integrations for productivity and communication Forms Project templates Custom fields Field mapping in forms Bundles FAQ Automation actions Automation triggers Variables in automations HubSpot automations integration Setting dates in automations Automations Automation permissions Conditions and branching in automations Automation execution history Automations integrations and widgets Tables Manual automation triggers Lookup fields Automations integrations for cloud storage and file sharing Dependency types Import 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Portfolio PowerPoint export Portfolios FAQ Share project access with a portfolio Portfolio views Portfolio privacy and sharing Portfolio saved views Portfolios overview Individual portfolio permissions Portfolio progress and reporting Text widgets in dashboards Portfolio dashboards Project dashboards Chart styles Universal reporting Converting tasks into projects Views in My tasks Custom fields in My tasks Custom task types and statuses Task actions My Tasks Scheduling tasks using start dates, due dates, and times Text formatting in Asana Task fields Proofing Save time in Asana Understanding tasks Subtasks Tags Task comments and attachments Email tasks to Asana Automations in My tasks Project overview tab Files view Board view Preparing data for CSV import Sections Import data from other tools to projects in Asana Understanding projects Project importing and exporting Timeline Calendar view List view Managing tasks and dependencies with timeline Critical path on timeline Project customization and views Gantt view FAQ Shareable notes in Asana Advanced CSV import options Pages in Asana (formerly Notes) Gantt view Embedded media project view Teamless projects Project owner and members CSV import for custom fields on users Team admin Team basics Custom fields on users Use Asana and email Your year in Asana Email notifications Asana Inbox Messages AI Meetings Troubleshooting AI Meetings Permissions overview Task permissions Custom field access levels Team sharing Forms access permissions Editor access level Project permissions Project privacy settings Edit restriction on custom field values Private custom fields Asana custom field permissions Project admin access level Viewer project access level Team content permissions for team admins Sharing and limiting access to teams Read-only links Individual project permissions Team permissions Domain-wide admin controls Search and search views Managing timesheet reviewers and approvals Logging and submitting timesheets Workload compare mode Project progress and status updates Workload Capacity planning Tracking project budgets and progress with timesheets and budgets add-on Reporting with the Timesheets and Budgets add-on Setting up timesheets and budgets add-on Creating tasks and projects on Android Creating tasks and projects on iOS Search on Android Search on iOS Portfolios on iOS Inbox on iOS Inbox on Android Portfolios on Android Asana for iOS Android basics Ideas and brainstorms End-of-month close processes for Finance teams Using Asana to track customer feedback One-on-ones Using Asana for project management Pipelines Giving feedback and approvals How to apply a RACI Matrix in Asana Project intake Organizational strategic planning Resource planning Plan and manage company goals Asana for Agile and Scrum Asana for team meetings Asana for Sales and Account Management teams Video production calendar Marketing strategic planning How to create a content calendar in Asana How to use Asana for 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customization Get started with Asana AI Asana AI features and admin controls Smart automation creator Setting up Licensing Division ID with SCIM Asana compliance settings Permissions management add-on Cross-App Access Service accounts Data retention policy Setting up Asana roles in Microsoft Entra ID with SCIM Global authentication settings SCIM provisioning for Asana Advanced setup: provisioning licenses with SCIM Advanced setup: assigning Asana roles with SCIM Provisioning and deprovisioning users with SCIM Admin security controls Delete your Asana account Authentication and access management options for paid plans IP allowlisting in Asana Mobile apps security permissions Setting up Asana roles in Okta with SCIM How to access the admin console Accounts Data contributions HIPAA Compliance Microsoft 365 Copilot connector for Asana Role-based access control (RBAC) with custom roles Admin and super admin roles in Asana Integrations management Managing members and teams in a division 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Accidental deletion Navigation and display Security and permissions Recover deleted tasks, projects, and more Salesforce AppExchange Integration Deprecation FAQ Deprecation of integrations Automation permission update FAQ Asana Certification FAQ Chat with Dash Triggering AI Teammates How to create or discover an AI Teammate Connect Salesforce to AI Teammates with a custom MCP app Connect Databricks custom apps to Asana AI Teammates Managing your AI Teammates Add-On Licenses Create custom MCP apps for AI Teammates AI Teammates Connect and manage apps for AI Teammates and Dash AI Teammates templates Understanding access control, memories, integrations, and approvals for AI Teammates and Dash AI Teammate Skills Words to workflows in AI Studio AI Studio FAQ AI Studio Plus Troubleshooting in AI Studio AI Studio - Human in the loop Introduction to Asana AI Studio Work smarter with Asana AI Writing instructions in AI Studio AI Studio credit optimization How to structure a prompt in AI Studio AI Studio models Connect your Smart workflow with the right data sources AI Studio rate limiting AI Studio add-on and pricing How the Use AI variable works Create Smart workflows with AI Studio AI Studio pre-built AI automations An admin's guide to AI Studio How pricing and licensing work for Asana Service admins Service AI and your knowledge base An admin’s guide to Asana Service Management What is Asana Service Management? Understanding your queue: How tickets are assigned and managed How to submit a request through the Asana Service portal How to convert a ticket to a project or task Control queue and knowledge base creation with RBAC How Service notes work on tickets Queue and ticket permissions Overview of the performance dashboard How to connect Asana Service to Slack Asana Service Management ticket intake in Microsoft Teams How to configure ticket statuses AI-suggested articles in your knowledge base How to configure queue categories and custom fields Customizing AI response and routing guidance Using email intake to create tickets in Asana Service Management Configuring SLAs and work schedules Customizing queue automations in Asana Service Management Set up a knowledge base in Asana Service Management What is Asana Client Management? Set up your first client Getting started with AI Teammates in Asana Client Management Managing your client directories and custom fields Add client projects Manage team capacity in Asana Client Management Understanding the client portal What your client has access to in Asana Client Management Asana Client Management pricing and plans Command GitHub integration Creating and managing tickets in Command Understanding cycles in Command Working with releases and labels in Command Coding agents in Command by Asana What is Command by Asana? Understanding forecasts in Command No articles found for this topic. Privacy and security In This Article Login detection emails Data replication, backup and recovery Export project data Full export of an organization Data privacy and application security Physical and network security Additional information Who can use this feature? PersonalStarterAdvancedEnterpriseEnterprise+PremiumBusinessLegacy Enterprise Visit our pricing page for more information. In this article, you'll learn about Asana's data management practices, security features that enhance account protection, and data export functionalities. Login detection emails An email will go out to Asana users when we notice a new login to their account. This email will go out to users when they use a browser and IP address combination for the very first time Note This will apply to logins with username/password and Google SAML/SSO authentication. Data replication, backup and recovery Asana uses Amazon's relational database service (RDS) to manage all user data. The database is replicated synchronously so that we can typically recover from a database failure in a matter of seconds. As an extra precaution, we take regular snapshots of the database and securely move them to a separate data center so that we can restore them elsewhere as needed even in the event of a regional Amazon failure. Learn more about Amazon's relational database service here. Export project data You can export your own data, per project to the text-based file formats JSON or CSV, the latter of which can be viewed in a spreadsheet application like Microsoft Excel or Google Sheets. To export: Click the drop down arrow from the header Select Export/Print Select either JSON or CSV Note Aside from projects, you can also export a saved search or your My tasks. JSON If you choose the JSON option, a link to the JSON file will open in a new tab. The URL is a permalink, is provided as https, and is subject to access control. Only people who can view the content in Asana will be able to load the content in the JSON URL, and only when they are logged in to Asana. JSON can be converted into other formats - ask your IT contact or search online to learn more (we do not offer any conversion instructions). CSV If you choose the CSV option, the CSV file will download to your computer from your browser. When dealing with large projects, the CSV file isn't immediately downloaded to the computer. Instead, a message is displayed indicating that "Your CSV is being generated. You will get an email when it is finished." Once the CSV is ready, an email is sent to the user, which includes a URL for accessing the file. Export team CSV Admins and super admins of a paid organization or division can export teams to CSV through the Teams tab of their admin console. From your admin console: Navigate to Teams tab Click Export CSV You will then receive an email message with the link to download. Download your teams list so that you have a better understanding of different teams in your domain and also the list of members in each team along with member details. The CSV file downloaded has the following fields: Team Member count Privacy Created on Created by Description Member (email) Limited access member (email) Pending invite (email) Full export of an organization Available on the Asana Enterprise+ tier, as well as legacy tier Legacy Enterprise. This option allows the admin or super admin of an organization to export all projects, tasks, and messages in an entire organization via the organization settings or the Asana API. To request a full export of your organization: Click your profile photo from the top bar and select Admin console Navigate to the Settings tab Select Domain export Note A full export of an organization will contain all deleted projects and teams as well as all tasks that deleted within the past 30 days prior to submitting the request. Once the export is complete, the admin will be sent a link to download the data. The exported data will be in the form of a JSON file only. It is not possible to receive the exported data in the form of a CSV file. The JSON file will contain all of the following: tasks (including name and ID) created_at modified_at task description completed status (true/false) assignee_status (later, upcoming, today, inbox) completed_at due_on workspace/team (including name and ID) num_likes assignee likes tags collaborators (including name and ID) projects (including name and ID) custom fields sections: same information as tasks column names (boards) attachments (includes images, PDFs and video files) comments subtasks project due date project owner project statuses messages task templates project templates Export your organization data using the Asana API Use Service Accounts to back up your data and automate full organization exports through the Asana API. This allows you to: Audit the entire contents of your organization on a regular basis Store occasional backups of your Asana data on your own systems Data privacy and application security Automated checks Asana always uses an SSL connection. All data access in Asana is subject to checks to ensure that nobody from outside your company ever sees or modifies your data. Asana follows best practices in all areas of application security and prevents common web attack vectors. Members and guests Any full member of your workspace or organization can access data that is not marked as private by other members. Learn more about task permissions. Guests can access data in projects and tasks to which they have been explicitly added to. Learn more about members and guests. The Asana team Asana team members are bound by confidentiality agreements, but may access your data to the extent necessary to diagnose and correct problems in the product. Learn more by reading our Privacy Statement. Physical and network security All of Asana’s servers are hosted in secure, SOC 2 audited data centers. All servers are firewalled to permit the minimum traffic necessary to run the service, and access to those servers is limited to Asana employees with a legitimate business need. Note We do not offer a version of Asana that you can run on your own servers (on premise). Additional information Asana's Statement on Security Asana's Privacy Policy Like what you see? Get started with a free Asana trial today. Try for free Related articles Managing password settings in the admin console Claiming admin permissions on work items Asana IP address ranges and hostnames eDiscovery Resource Center Multi-org deployment Import data into tables Asana Service Management ticket intake in Microsoft Teams Project owner and members An admin's guide to AI Studio AI Studio add-on and pricing Change settings Loading Asana privacy & security: protect your data | Help Center