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Security and Compliance At BoldDesk, we do everything to make sure your data is always safe with us. You probably came here because you have questions, so let’s answer the important ones. Home Privacy Policy Terms Of Use Affiliate Program Terms and Conditions SLA NIST 800-53 Overview SOC 2® Overview Request Form Security Policy Cookie Policy DPA GDPR Overview HIPAA Overview Modern Slavery Statement Sub-processors Ethics Policy Responsible Disclosure AI Chatbot Disclaimer AI Disclaimer TX-RAMP Level 2 Certification SOC 2 Type 2 Our SOC 2 Type 2 certification verifies that BoldDesk has successfully completed a thorough audit, ensuring that our security policies and controls consistently meet the highest industry standards when it comes to keeping data safe and secret. SOC2 Overview HIPAA Compliance BoldDesk helps you stay compliant with the U.S. Health Insurance Portability and Accountability Act (HIPAA). We can securely handle and store protected health information (PHI) for healthcare organizations and other regulated entities. To use BoldDesk in a HIPAA-compliant way, sign a Business Associate Agreement (BAA) with us. From there, we’ll make sure your support data is protected and compliant. HIPAA Overview Sign Your BAA GDPR Compliant As a company, we take data privacy very seriously and maintain GDPR compliance with many customers in Europe. Contact sales for more information Datacenter Security All our platform infrastructure is hosted on Google Cloud Platform (GCP) and Microsoft Azure within virtual private clouds (VPC) we configure and manage to safeguard against unauthorized network requests. GCP and Azure are deeply committed to securing the underlying infrastructure we build on, and they are continuously expanding their compliance programs. Google Cloud Platform Data and Security Microsoft Azure Data and Security Software Security Our application runs on the latest stable version of the Microsoft .NET Framework. We reduce the attack surface by isolating our processes with containerized microservice architecture. Our application is also automated with a real-time static analyzer tool that does extensive computation and ensures the security of our source code. PCI DSS Certification BoldDesk uses Stripe, a payment processor compliant with PCI standards, to encrypt and store credit card details. Further details on Stripe’s dedication to security and regulation adherence are available here. By integrating Stripe’s direct JavaScript integration, we ensure that your credit card details are never transmitted to BoldDesk servers. For more details, read Security at Stripe. Encrypted Transmission All user data is transported securely, encrypted in transit and encrypted at rest. Encrypting your data provides an additional layer of protection against events such as unauthorized modification and man-in-the-middle attacks. We use 256-bit SSL/TLS 1.2 encryption and industry-standard AES-256 algorithms. Vulnerability Scans BoldDesk uses security tools to continuously scan for vulnerabilities. Additionally, vulnerabilities in third-party libraries and tools are monitored and software is patched or updated promptly when new issues are reported. Penetration Testing BoldDesk undergoes regular penetration testing by our in-house security experts and development team. A yearly detailed penetration test is performed by third-party security experts to confirm the security of our products and environment. Privacy and GDPR BoldDesk recognizes that protecting privacy requires a comprehensive security program. BoldDesk is fully GDPR-compliant, and we handle our customers' personal data with great care and respect, as outlined in our terms of service and privacy policy. Monitoring and Alerting Our application and the underlying infrastructure components are actively monitored 24/7. Our engineers are immediately notified in case of an outage. You can view our historical product reliability details on the status page. Backup and Availability To maximize availability, our systems automatically replicate your data across multiple locations in real time. Data is also continuously backed up to ensure that we can restore access to your data and the service in the unlikely event that all data replicas fail simultaneously. Our monitoring system alerts us to any problems, and we have staff on call at all times to handle any unexpected incidents. Uptime BoldDesk has a 99.9% uptime or higher. To check the system status at any time, go to the status page. If our systems require maintenance or a brief outage, clients will be notified in advance For more security details, please refer to our Security Management Report. Enterprise-Grade Security and Privacy To protect your customers’ data, security systems control access to your entire organization and secure your data at multiple levels. Encryption, audit logs, IP restrictions, and SSO are features that can help you protect your data and restrict access to only authorized users. Single Sign-On Single sign-on with BoldDesk allows users to log in and access their help desk account with a single set of credentials by using systems such as Office 365, OAuth 2.0, and OpenID. IP Restrictions IP restrictions allow you to limit the IP addresses from which your organization can access the help desk. Password Policies Create password policies to enforce secure, strong passwords; frequent password rotation; and password expiration to fit your security standards and policies. Allowlist or Blocklist Senders Accept or reject emails received from specific senders and domains. Emails on the blocklist are blocked and are not routed to spam. DKIM for Email DKIM signatures notify the recipient that an email is sent from an authorized domain. Audit Logs Audit logs contain information about specific events or operations, such as access, change details, who performed an action, and so on. Questions If you believe you have found a security vulnerability in BoldDesk, please let us know right away. You can find more information on reporting a vulnerability here.