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MTMOMK
Privacy Policy
Last Updated: 22nd November 2025
1. Introduction
In this document, we will specify exactly what information we may collect from you on our website and our products and why we do so. We will also mention your rights in regards to processing your personal information. Your privacy is important to us and our policy is to be fully transparent with you.
This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website mtmomk.co.uk, use our software applications, or install our add-ons from the Google Workspace Marketplace.
We process your personal data in compliance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and other applicable privacy laws.
2. Who We Are (Data Controller)
MTMOMK Limited is the Data Controller responsible for your personal data.
Company Number: [Insert Company Number]
Registered Address: 130 Lynmouth Crescent, Milton Keynes, England
Contact Email: martin.molloy@mtmomk.co.uk
3. The Data We Collect
We may collect, use, store, and transfer different kinds of personal data about you, which we have grouped as follows:
Identity Data: First name, last name, username, or similar identifier.
Contact Data: Email address, telephone number, and billing address.
Technical Data: Internet protocol (IP) address, browser type and version, time zone setting, browser plug-in types, operating system, and platform.
Usage Data: Information about how you use our website, products, and services.
Google User Data: Information processed specifically through our integration with Google Workspace APIs (see Section 4 below).
4. Google User Data & Limited Use Policy
This section specifically applies to data accessed via our applications available on the Google Workspace Marketplace.
4.1 Data Access and Collection
Our application accesses certain data from your Google Workspace account to provide its core functionality. We only request access to information that is necessary for the application to function.
The permissions requested are specific to the particular add on and are detailed when a user instals the add on. Permission is requested again if any changes are made to the scopes required by the add ons
4.2 Limited Use Disclosure
We comply with the Google API Services User Data Policy, including the Limited Use requirements.
No Sale of Data: We explicitly affirm that we do not sell your Google user data to third parties.
No Advertising: We do not use your Google user data for serving advertisements, including retargeting or personalized ads.
Functional Use Only: We use your Google user data solely to provide or improve the user-facing features of our application that are prominent in the user interface.
Transfer Restrictions: We do not transfer your Google user data to third parties unless:
It is necessary to provide or improve the application's features (e.g., using a cloud database provider).
To comply with applicable laws.
As part of a merger, acquisition, or sale of assets (with your consent or notice).
5. How We Use Your Personal Data
We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:
Purpose / Activity
Type of Data
Lawful Basis for Processing
To register you as a new customer
Identity, Contact
Performance of a Contract
To provide our services and app functionality
Identity, Contact, Google User Data
Performance of a Contract
To manage our relationship with you (e.g., notifying you about changes to terms or privacy policy)
Identity, Contact
Performance of a Contract; Legal Obligation
To administer and protect our business (troubleshooting, data analysis, system maintenance)
Technical, Usage
Legitimate Interests (Running our business, provision of administration and IT services)
To improve our website, products/services, and customer relationships
Technical, Usage
Legitimate Interests (Study how customers use our products, to develop them and grow our business)
6. Data Sharing and Disclosure
We do not sell your personal data. We may share your personal data with the following parties for the purposes set out in Section 5:
Service Providers: Third-party companies who provide IT, system administration, and cloud hosting services (e.g., Google Cloud Platform, Fasthosts, Stripe).
Professional Advisers: Lawyers, bankers, auditors, and insurers who provide consultancy, banking, legal, insurance, and accounting services.
Legal Authorities: HM Revenue & Customs, regulators, and other authorities acting as processors or joint controllers based in the UK who require reporting of processing activities in certain circumstances.
Business Transfers: Third parties to whom we may choose to sell, transfer, or merge parts of our business or our assets.
7. International Transfers
We share your personal data within MTMOMK Limited. This may involve transferring your data outside the UK or the European Economic Area (EEA).
Whenever we transfer your personal data out of the UK/EEA, we ensure a similar degree of protection is afforded to it by ensuring at least one of the following safeguards is implemented:
We will only transfer your personal data to countries that have been deemed to provide an adequate level of protection for personal data by the UK Government or the European Commission.
Where we use certain service providers, we may use specific contracts approved for use in the UK/EEA which give personal data the same protection it has in the UK/EEA (e.g., the International Data Transfer Agreement (IDTA) or Standard Contractual Clauses (SCCs)).
8. Data Security
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used, or accessed in an unauthorised way, altered, or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors, and other third parties who have a business need to know.
9. Data Retention
We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.
General Data: Retained for the duration of your account activation plus [e.g., 6 years] for tax/legal records.
Google User Data: We retain data accessed via Google APIs only for as long as required to perform the specific action requested by the user. We do not store Google user data offline unless specifically requested by the user for backup purposes.
10. Your Legal Rights
Under the UK GDPR, you have rights in relation to your personal data, including:
Right to Access: Request a copy of the personal data we hold about you.
Right to Correction: Request correction of the personal data that we hold about you.
Right to Erasure: Request erasure of your personal data ("Right to be forgotten").
Right to Object: Object to processing of your personal data where we are relying on a legitimate interest.
Right to Restriction: Request restriction of processing of your personal data.
Right to Transfer: Request the transfer of your personal data to you or to a third party.
Right to Withdraw Consent: Withdraw consent at any time where we are relying on consent to process your personal data.
To exercise any of these rights, please contact us at support@mtmomk.co.uk. We aim to respond to all legitimate requests within one month.
11. Third-Party Links
Our website or application may include links to third-party websites, plug-ins, and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements.
12. Complaints
You have the right to make a complaint at any time to the Information Commissioner's Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO, so please contact us in the first instance.
MTMOMK Limited Registered in England and Wales
130 Lynmouth Crescent, Milton Keynes, England
Martin.molloy@mtmomk.co.uk
13. Changes to the policy
We reserve the right to update or change our Privacy Policy at any time and you should check this Privacy Policy periodically. Your continued use of the product and service after we post any modifications to the Privacy Policy on this page will constitute your acknowledgement of the modifications and your consent to abide and be bound by the modified Privacy Policy.
14. Contact Us
If you have any questions about this Privacy Policy, please click on the link to contact us.
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