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Leading the way in de-risking clinical development with Al Request a Demo How Intelligencia collects, uses, and protects personal information. Privacy Policy ON THIS PAGE Introduction 1. Information We Collect 2. How We Use Data 3. Sharing Information 4. Data Retention 5. Your Rights 6. Data Protection 7. External Links 8. International Transfers 9. US State Residents 10. Contact Us Related Policies Introduction We, at Intelligencia, Inc. (“Intelligencia”, “Company”, “we”, “us”, “our”), prioritize the privacy of our website visitors, social media platform users, and those who contact us through any marketing channels, and take serious steps to protect it. We have developed this Privacy Notice to inform you about our practices concerning the collection, use, and sharing of your personal data. In our capacity as controller, we adhere to the principles laid out by Regulation (EU) 2016/679 (General Data Protection Regulation, “GDPR”) to ensure your data is managed with care and transparency, and that all your rights are fully respected. By visiting and interacting with our website or social media accounts, or by contacting us through any marketing channels, you signify your acknowledgement of this Privacy Notice unless another specific policy or agreement applies between you and us. If you do not accept the terms set forth in this Privacy Notice, we kindly ask you to refrain from visiting or interacting with our website, social media accounts or any other marketing channel, and to contact us at [email protected] to discuss your concerns. The various terms used in this Privacy Notice are defined as per their meanings in the GDPR. 1. Information We Collect We collect, retain and use the following types of personal data as described below: Information You Provide Information submitted through contact forms, demo requests, newsletters, event registrations, and direct communications. Subscription Information Subscription information, as applicable, includes your name, organization, contact details, and account credentials when you sign up for our newsletter, email alerts or advertising campaigns, either via our website or social media pages, or through any marketing channel, including at industry or our corporate events. This also applies when you create a user account to access features of our website, if available, or when you request a demonstration of our services and products. Subscription information also encompasses data we observe or infer about you in the above mentioned contexts. Communication Information Communication information, as applicable, consists of your name, organization, contact details, and the contents (text or images) of messages you send to us or other reactions, whether through our website, email, or other means. This category also includes the contact details we obtain from you while providing our products or services. Communication information also encompasses data we observe or infer about you in the above mentioned contexts. Data subject rights information Data subject rights information includes records of your consent to our processing of your personal data, any withdrawals of consent, and documentation of any other rights you have exercised in relation to our Company. Information Collected Automatically Usage information such as IP address, browser type, device information, pages viewed, and website activity. Usage Information Usage information relates to your device (e.g., computer, mobile phone) and your visits to this website or social media pages, including attributes like your IP address, your browser type, the date and time of your visit, the duration of your stay, and the (number of) pages viewed. Cookie Trackers Cookies and trackers are utilized for delivering requested website features (necessary cookies), as well as for additional functions (optional cookies), as elaborated in our dedicated Cookie Statement, available here. Information From Third Parties Information received through social media platforms, analytics providers, advertising tools, and marketing partners. Insights Insights include your contents (texts or images), preferences, interactions, reactions, as well as observed or inferred data like evaluations and statistics derived from your activity on our social media pages. This encompasses information that you share publicly (e.g., your name, picture, comments, messages, likes) and data we collect and process in the context of targeting campaigns. 2. How We Use Data We use personal information to operate our website, provide requested services, improve user experience, communicate with users, and comply with legal obligations. To Provide Requested Features and Services We use subscription information to deliver newsletters, email alerts, product demonstrations, event registrations, account features, and other services you specifically request. This processing is generally based on your consent. To Respond to Your Requests We process your information when responding to inquiries, scheduling meetings, providing requested information, or discussing potential products and services before entering into a business relationship. To Promote Our Products and Services We use communication data and social media insights to promote our products and services, conduct digital marketing campaigns, engage with potential customers and investors, and increase awareness of our organization. To Improve User Experience Usage information helps us understand how visitors interact with our website, improve functionality, develop new features, personalize content, and enhance overall user experience. To Support Research and Product Development Requests, feedback, usage trends, and other collected information may be used to improve our products, support research activities, and help develop new capabilities and solutions. To Comply with Legal Obligations We process certain information to meet legal and regulatory requirements, maintain records of consent and privacy requests, protect our rights, prevent misuse, and respond to lawful requests from authorities. 3. Sharing Information We only share personal information when necessary to provide our services, operate our business, comply with legal obligations, or protect our legitimate interests. Internal Teams Our authorized personnel across any pertinent department within our Company, whether at our headquarters or branch locations. This primarily involves members of the Marketing team, IT experts, compliance, and R&D. Service Providers Our services providers, including those responsible for the operation and maintenance of our website, for web hosting and email communication, for advertising and marketing services (e.g., providers of social media platforms), and those supporting our management, IT and data storage systems (e.g., cloud services providers, marketing tools providers). Business Operations Third parties, in the context of pitches or operations management, such as in mergers or acquisitions, where sharing limited information may be in our legitimate interests or justified on other legal grounds. Professional Advisors Third parties such as legal counsel, advisors, and investigators, when necessary to comply with legal obligations, protect our claims and property, or enforce our rights against unlawful activities. Corporate Group Entities Current or any potential future entities within our corporate group, for the purposes of managing common marketing strategies or setting up IT systems and other internal administrative purposes, in the event that such entities be established. Regulators & Authorities Information may be disclosed when required by law, regulation, court order, or other lawful governmental request. GDPR roles of recipients: Acts on our instructions Act as processors on our behalf and follow our instructions. This includes, for instance, marketing tool and cloud services providers, and providers of social media platforms for specific advertising tools. In such cases, a written agreement is established between the Company and these parties, ensuring they adopt appropriate technical and organizational measures in compliance with GDPR requirements. Shared decision-making Function as joint controllers alongside the Company, jointly determining the purposes and means of processing. An example is providers of social media platforms in the context of a Company’s advertising campaign, which involves selecting targeting criteria, displaying advertisements to the target audience, and reporting on the campaign’s outcome. Unless the subsequent point is applicable, this may also apply to the transmission of personal data occurring through your clicks on social media plug-ins installed on our website. In such cases, you will be informed about the arrangements made to protect your personal data. Operates independently Serve as controllers in their own right. Examples include providers of social media platforms for the functionalities of such platforms and the data they collect about users’ socio-demographic characteristics, interests and preferences, as well as any processing operation they undertake after the transmission of data from our end. In these cases, it is their responsibility to inform you about their data processing practices. However, we will take measures to remind you of the involvement of a third-party controller and direct your attention to their privacy notices. 4. Data Retention We retain personal information only for as long as necessary to fulfill the purposes described in this Privacy Notice and to comply with legal obligations. Subscription Information Retained until you unsubscribe. If no newsletter, email alert, or other communication is sent within a 6-month period, the information is deleted. Any new communication renews the retention period. Communication Information & Insights Retained for 5 years following the end of the year in which the last communication occurred or the insight was generated. Longer retention may apply where an ongoing customer relationship exists. Data Subject Rights Information Retained for as long as necessary to manage requests and demonstrate compliance with GDPR obligations. Usage Information Retained for 5 years following the end of the year in which the last website or social media visit occurred. Longer retention may apply where required for operational or customer relationship purposes. Cookies & Trackers Retention periods vary depending on the cookie type and are governed by our Cookie Statement. Research & Product Development Feedback Feedback collected through marketing activities may be retained in accordance with our data protection practices to support research and product development activities. 5. Your Rights You have rights regarding how your personal information is collected, used, and processed. Subject to applicable law, you may exercise the following rights at any time. Right to Access Request information about the personal data we hold about you and how it is processed. Right to Correct Request correction of inaccurate or incomplete personal information. Right to Erasure Request deletion of your personal information where applicable under GDPR. Right to Restrict Processing Request limitations on how your personal information is processed. Right to Object Object to certain processing activities based on your particular circumstances. Right to Data Portability Request your personal information in a structured and portable format where applicable. Right to Withdraw Consent & Complain Withdraw consent at any time and lodge a complaint with a supervisory authority where applicable. 6. Data Protection We implement technical and organizational safeguards designed to protect personal information from unauthorized access, loss, misuse, alteration, or disclosure. Security Measures We maintain appropriate administrative, technical, and organizational safeguards that are designed to protect personal information based on the nature and sensitivity of the data being processed. Internet Risks While we take reasonable steps to secure information, data transmission over the internet involves inherent risks and no method of transmission or storage can be guaranteed to be completely secure. 7. External Links & Social Media External Websites Our website may contain links to third-party websites, social media platforms, and external resources related to our services, industry, and scientific community. Third-Party Privacy Policies We do not control external websites or social media platforms. Information shared with these providers is governed by their own privacy policies and practices. Please Note: We encourage you to review the privacy policies of any third-party website or platform before sharing personal information. 8. International Transfers GDPR Protection As a general practice, your personal data is processed solely by our Company and is therefore subject to the GDPR, regardless of whether processing takes place at our headquarters or at our branch locations. Approved Safeguards If your personal data is disclosed to entities outside of the European Economic Area (EEA) — that is, beyond the 27 Member States of the European Union, plus Iceland, Liechtenstein, and Norway — this will only occur only if the recipient entities are in jurisdictions recognized by the European Commission as providing adequate personal data protection, or if the transfer is enabled by appropriate or suitable safeguards or derogations consistent with the GDPR. Should you wish to obtain a copy of the safeguards pertaining to any data transfers that may occur or may have occurred, please contact us at [email protected]. 9. Are you a US State Resident While this Privacy Notice is guided by the GDPR and the concepts of European Union law, it is also designed to align with applicable US legislation for US residents. This ensures that US residents are afforded protection under their local laws without any diminishment of rights. No Sale of Personal Data We do not sell personal information to third parties. Limited Sharing Any sharing of information is limited to service providers helping us operate our website, communications, and marketing activities. Questions regarding U.S. privacy rights? For any questions regarding your rights under US legislation, feel free to contact us at [email protected] 10. How Can you Contact Us? For any issues with this Privacy Notice, or your rights, please contact us using the details below. INTELLIGENCIA INC. | Greek Branch Privacy Program Manager 📍 80-88 Andrea Syngrou Avenue Athens 11741, Greece 📞 +30 210 9213944 ✉️ [email protected] Recommended Contact Method We strongly recommend contacting us via email at the dedicated address provided above to ensure the fastest possible response to your request. Privacy-Focused Team Your inquiry will be directed to our privacy-focused team and, where applicable, our Data Protection Officer to ensure your request is handled appropriately. We Are Here to Help We are committed to addressing privacy-related concerns, answering questions about your personal information, and helping you exercise your rights under applicable privacy laws. Related Policies For a comprehensive understanding of the related policies, we encourage you to also review the following documents: Website Terms of Use Our Cookie Statement LinkedIn Policy ZoomInfo Policy Pipedrive Policy Google Analytics Policy SEMRush Policy Linkedin Who We Are Who We Serve Solutions Content Hub Contact Us Careers FAQs Newsletter Privacy Policy Cookie Management Patents © Intelligencia AI. All rights reserved.