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Privacy Policy Privacy Policy for Skyfield Google Workspace Add-ons Introduction We take the privacy of our users very seriously. We have implemented safeguards to ensure your data remains confidential. We never sell your data, and we share it only with the service providers we need to run Skyfield, or where the law requires it. Google API Services User Data Policy Skyfield's use and transfer to any other app of information received from Google APIs will adhere to Google API Services User Data Policy, including the Limited Use requirements. Data We Access Our add-ons only access the minimum data required to function. The specific data accessed depends on which add-on you use: Choice Eliminator Email address to identify your account and manage your subscription Current form only to read response counts, close/reopen the form, and access form questions Files you open or create to export form responses when you choose to back them up Add-on sidebar to show the configuration sidebar inside the Forms editor Connection to Skyfield to check your licence with Skyfield Triggers to automatically check response limits and scheduled dates, even when you're offline Send email to notify you when your form automatically closes Form Limiter Email address to identify your account and manage your subscription Current form only to read response counts, close/reopen the form, and access form questions Files you open or create to export form responses when you choose to back them up Add-on sidebar to show the configuration sidebar inside the Forms editor Connection to Skyfield to check your licence with Skyfield Triggers to automatically check response limits and scheduled dates, even when you're offline Send email to notify you when your form automatically closes Form Scheduler Email address to identify your account and manage your subscription Current form only to read form state (open/closed), response counts, and manage form availability Add-on sidebar to show the configuration sidebar inside the Forms editor Connection to Skyfield to check your licence with Skyfield Triggers to automatically open/close forms based on calendar event boundaries, even when you're offline Send email to notify you when your form automatically opens or closes Google Calendar (read-only) to read events from your connected calendar and determine when to open/close the form Google Calendar (manage calendars) to list your calendars so you can choose which one to connect Form Notifications Email address to identify your account and manage your subscription Current form only to read responses and form questions for merge tags and routing rules Files you open or create to export your submissions history to a new Google Sheet — the add-on can only see files it created itself Add-on sidebar to show the notification editor inside the Forms editor Connection to Skyfield to connect to Skyfield, which renders your rules into emails Triggers to fire notifications automatically when a new response is submitted Send email to send notification emails from your own Gmail address when a rule selects that delivery method Dynamic Form Choices Email address to identify your account and manage your subscription Current form only to read this form's questions, write synced options into them, and close the form when a limit is reached Current spreadsheet only when started from Google Sheets, to read the options column you pick and write the Capacity and Taken columns it adds, in that spreadsheet only Files you open or create to create and manage this form's own options sheet, and to feed the one form you pick when you start from Google Sheets Add-on sidebar to show the configuration sidebar inside the Forms editor Connection to Skyfield to check your licence with Skyfield and read your options sheet Triggers to sync options, refresh counts, and enforce limits in the background Send email to notify you when your form automatically closes Choice Eliminator Live Email address to identify your account and manage your subscription Current form only to close your original form and point it at the live link, and to reopen it when you reset or uninstall the add-on Add-on sidebar to show the limits sidebar inside the Forms editor Connection to Skyfield to host the live version of your form, enforce each choice's limit as responses arrive, and keep everyone's remaining-spots count in sync This form's questions to read this form's questions and answer choices so they can be shown on the live link respondents answer on asked by skyfield.cloud Files you open or create to keep an optional copy of your responses in a Google Sheet that Skyfield creates in your Drive asked by skyfield.cloud asked by skyfield.cloud: asked by skyfield.cloud when you connect, not by the add-on Form Limiter Live Email address to identify your account and manage your subscription Current form only to close your original form and point it at the live link, and to reopen it when you reset or uninstall the add-on Add-on sidebar to show the limits sidebar inside the Forms editor Connection to Skyfield to host the live version of your form, enforce your response limit and each choice's cap as responses arrive, and keep everyone's remaining-spots count in sync This form's questions to read this form's questions and answer choices so they can be shown on the live link respondents answer on asked by skyfield.cloud Files you open or create to keep an optional copy of your responses in a Google Sheet that Skyfield creates in your Drive asked by skyfield.cloud asked by skyfield.cloud: asked by skyfield.cloud when you connect, not by the add-on Form Timer Email address to identify your account and manage your subscription Current form only to close your original form and point it at the live link, and to reopen it when you reset or uninstall the add-on Add-on sidebar to show the Form Timer sidebar inside the Forms editor Connection to Skyfield to host the live version of your form, keep each respondent’s clock on our server, and stop responses once time is up This form's questions to read this form's questions and answer choices so they can be shown on the live link respondents answer on asked by skyfield.cloud Files you open or create to keep an optional copy of your responses in a Google Sheet that Skyfield creates in your Drive asked by skyfield.cloud asked by skyfield.cloud: asked by skyfield.cloud when you connect, not by the add-on Form Builder Email address to identify your account and manage your subscription Current form only to add the generated questions to the form you have open Files you open or create to read the file you choose from Google Drive when you build from one Add-on sidebar to show the Form Builder dialog inside the Forms editor Connection to Skyfield to send the text or file you choose to our server, which reads the questions from it, and to check your subscription Data Storage Notice We do not store your Google files (emails, forms, spreadsheets, or documents) on our servers. Those remain on Google's servers. We only access this data to display it in the add-on and perform actions on your behalf. Choice Eliminator Live is the one exception, described below. What we store: Your email address (for account identification) Your add-on settings and preferences Your subscription status A limited set of technical signals used to prevent abuse (described under Fraud and Abuse Prevention below) For Choice Eliminator Live only: the hosted copy of your form and the responses submitted through it (described below) We do not sell your data, and we share it only with the service providers needed to operate Skyfield (such as our hosting provider) or where required by law. Hosted Forms (Choice Eliminator Live) Choice Eliminator Live works by hosting your form, because holding a limit on each answer choice while many people submit at the same moment is not something Google Forms can do on its own. When you turn it on, the add-on sends that form's structure — its title, description, questions, and answer choices — to our servers, and we publish it at a Skyfield link you share with respondents. Answers submitted through that link are stored on our servers, together with a count of how many people picked each choice. Answers submitted through your original Google Forms link never reach us, no other form in your Google account is read, and the add-on creates no files in your Drive. You can ask us to delete a hosted form and its responses at any time — see Deleting Your Data below. Fraud and Abuse Prevention To protect our add-ons from abuse — such as repeatedly creating new accounts to get unlimited free trials — we collect a small set of technical signals each time you open an add-on: Your IP address, and the approximate country it indicates Standard browser and device details (such as your browser, operating system, language, and time zone) A device fingerprint: a short, one-way code computed from your browser and device details. It cannot be turned back into those details and does not identify you by name. We use these signals to detect and prevent abuse of our add-ons. We do not use any of this to build advertising or marketing profiles or to track you across other websites, and we never sell it. We rely on our legitimate interest in preventing fraud to process this data, and you can object at any time by emailing info@skyfield.cloud. Data Retention and Deletion How Long We Keep Your Data We retain your personal data (email address, add-on settings, subscription status) only as long as necessary to provide our services: Active accounts: Data retained while you use our add-ons Inactive accounts: Data may be deleted after 12 months of inactivity Subscription records: Retained as required for billing/legal compliance Abuse-prevention signals: Kept only as long as needed to detect and prevent abuse, then removed or anonymised We do not retain copies of your Google files (forms, spreadsheets, etc.) — these remain solely on Google's servers. Deleting Your Data You can request deletion of your data at any time by emailing info@skyfield.cloud. Upon receiving a verified request: We will delete your stored data within 30 days Uninstalling the add-on immediately revokes our access to your Google data Some data may be retained if required by law or for fraud prevention To fully remove the add-on's access to your Google account, visit your Google Account permissions and revoke access. External Services Our add-ons connect to our backend (skyfield.cloud) to: Authenticate your account Check your subscription tier Process upgrades All connections use HTTPS encryption. Information We Collect and How We Use It Skyfield processes personal information on servers in the EU and US. We only process personal information for: Providing our products and services to users Ensuring the technical functioning and safety of our system Improving the quality of the service we offer Data Protection We take appropriate security measures to protect against unauthorized access to or unauthorized alteration, disclosure or destruction of data. These include internal reviews of our data collection, storage and processing practices, as well as physical security measures to guard against unauthorized access to systems where we store personal data. Contact Skyfield adheres to Dutch privacy principles of Notice, Choice, Onward Transfer, Security, Data Integrity, Access and Enforcement. If you have any questions about this Policy, please contact us at info@skyfield.cloud.