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Privacy Policy
Ogham Works Ltd ("we", "us", or "our") is committed to protecting the privacy and personal data of individuals who interact with our services. This Privacy Policy outlines how we collect, use, store, disclose, and protect personal data in accordance with the General Data Protection Regulation (EU) 2016/679 ("GDPR"), the Irish Data Protection Act 2018, and any other applicable data protection legislation.
By using our website, applications, or browser extensions, you acknowledge that you have read and understood this Privacy Policy.
1. Data Controller
The data controller is:
Ogham Works Ltd
Email: support@oghamworks.com
2. Our Products and Services
This policy covers all products and services operated by Ogham Works Ltd, including:
Ogham Works website (oghamworks.com)
Enrollem — a HubSpot application that enables users to automatically enrol contacts into sequences via HubSpot workflows
HubSpot Form Identifier — a free Google Chrome browser extension that detects HubSpot forms on webpages and provides a direct link to their HubSpot performance dashboard
3. Personal Data We Collect
We may collect and process the following categories of personal data depending on which of our services you use:
Identity Data — such as your name and company name
Contact Data — such as your email address
Payment Data — processed securely through Stripe; we do not store card details directly
Technical Data — such as IP address, browser type, operating system, and referring URLs
Usage Data — including interactions with our website and tools, gathered via cookies and analytics
HubSpot Integration Data — where you connect Enrollem to your HubSpot portal, we process HubSpot contact IDs to execute sequence enrollment API operations. We do not access or store the email addresses, names, or other personal details of the contacts being enrolled — only their HubSpot contact ID is processed, and solely to perform the enrollment action. Enrollment logs are automatically deleted after 90 days. Account-level details for the HubSpot portal owner (such as Hub ID and the account's associated email address) are retained for the duration of your account and, following cancellation, for as long as necessary to respond to support queries, comply with legal or accounting obligations, and — where you have not opted out — to contact you about Ogham Works products and services.
Marketing and Communications Data — your preferences in receiving communications from us
4. What We Do Not Collect
HubSpot Form Identifier Chrome Extension: This extension operates entirely within your browser. It reads the local page DOM to identify HubSpot form elements and does not transmit, collect, or store any personal data. No information is sent to Ogham Works or any third party.
5. Methods of Data Collection
We collect personal data through:
Forms and fields submitted via our website
Cookies and similar tracking technologies (including those used by HubSpot)
Use of our applications or services, including HubSpot OAuth authorisation for Enrollem
Communications sent to us directly
Third-party services that support our operations (Render, Stripe, HubSpot, Supabase)
6. Legal Bases for Processing
We rely on the following lawful bases for processing your personal data:
Contractual necessity — when processing is necessary for the performance of a contract, including the provision of Enrollem
Consent — for certain marketing communications and analytics, where applicable
Legal obligations — where processing is required to comply with applicable laws
Legitimate interests — where we use your data in a way you would reasonably expect and which has a minimal privacy impact
7. Purposes for Processing
We process your personal data for the following purposes:
To provide and manage our services, including Enrollem
To execute HubSpot sequence enrolments on behalf of authorised users
To process payments and manage transactions
To respond to enquiries or support requests
To analyse website and app usage to improve performance and functionality
To send updates or marketing communications, where consent has been obtained
To comply with legal and regulatory obligations
8. Sharing and Disclosure of Data
We may share your personal data with the following categories of recipients:
Service providers and processors — including HubSpot (CRM, OAuth, and API), Stripe (payment processing), Supabase (database infrastructure), and Render (application hosting)
Legal or regulatory authorities — if required to do so by law
Professional advisers — including legal and accounting service providers, where necessary
All third-party service providers are contractually obligated to protect your data and process it only in accordance with our instructions and applicable law.
9. Data Retention
We retain personal data only for as long as necessary to fulfil the purposes for which it was collected:
Enrollment logs processed by Enrollem are automatically deleted after 90 days
Account details (Hub ID, email address) are retained for the duration of your account and, following cancellation, for as long as necessary to respond to support queries, comply with legal or accounting obligations, or — where you have not opted out — to contact you about Ogham Works products and services. You may request erasure of this data at any time by contacting support@oghamworks.com
All other data is retained in line with legal, accounting, or reporting requirements and securely deleted or anonymised when no longer needed
10. International Data Transfers
Some of our service providers may process data outside of the European Economic Area (EEA), including in the United States. Where such transfers occur, we ensure that appropriate safeguards are in place, including Standard Contractual Clauses approved by the European Commission or certification under recognised frameworks such as the EU-U.S. Data Privacy Framework.
11. Data Security
We implement appropriate technical and organisational measures to ensure a level of security appropriate to the risk, including measures to protect data from unauthorised access, disclosure, alteration, or destruction.
12. Your Rights
Under applicable data protection laws, you have the right to:
Request access to your personal data
Request rectification or erasure of your data
Object to or restrict processing of your data
Withdraw your consent at any time (where applicable)
Request data portability
Lodge a complaint with the Irish Data Protection Commission
To exercise your rights, please contact support@oghamworks.com.
13. Cookies and Tracking Technologies
Our website uses cookies and similar technologies, primarily through our use of HubSpot, to collect analytics data and improve user experience. You may control or disable cookies through your browser settings. For further information, please see our Cookie Policy.
14. Changes to This Policy
We reserve the right to update this Privacy Policy at any time. Any material changes will be communicated via our website. We encourage you to review this page periodically for the latest information.