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Legal Security Statement Last update: June 2024 Our motto of Trusted in Hosting drives all that we do at xneelo. Scrutinised and well-considered security processes are a critical part of delivering a successful product to our customers. This document aims to provide information and reassurance regarding the appropriate technical and organisational measures we have in place to protect our customers’ data | information and intellectual property, and should be read in conjunction with our terms of service, privacy policy and data processing agreement. We don’t provide individual audits or highly detailed information regarding security queries for our web hosting and dedicated server product range. 1. Physical security 1.1. Location xneelo houses servers in data centres across three locations: Samrand (Gauteng), Cape Town and Germany. Colocation hosting is only offered in our Samrand facility. The following applies specifically to our Samrand Data Centre, although similar standards and measures apply in our other data centre locations. Our Data Centre Park in Samrand is our default hosting location. The facility is not in a direct flight path or low lying area and is centrally located between Johannesburg and Pretoria, with a major power substation close by. A geotechnical audit has been done to ensure ground stability. 1.2. Surveillance The Samrand data centre uses 45 internal and external surveillance cameras, as well as ten perimeter cameras, which are strategically placed and monitored around the clock to ensure that all servers remain off-limits to anyone without security clearance. High-voltage security fences and a 24/7 security presence help to deter any opportunistic crimes. 1.3. Access control Customers, employees and contractors have varying levels of authorised access to different areas of our facility, controlled by high-tech biometric scanning systems with 20 devices and pin-coded keypads. Colocation customers have 24/7 unattended access to their POD and a unique pin to each of their racks. 1.4. Fire prevention The facility is custom-designed for low fire risk, with a Very Early Smoke Detection Apparatus (VESDA) installed to trigger alarms at even the slightest hint of smoke particles. There are no flammable materials present in the ‘white space’ in the Data Centre and all cabling is fire-retardant. 1.5. Power outages An 11kV power supply from the municipal power utility energises a fault-tolerant, medium-voltage ring that powers two separate low-voltage 2MVA energy centres. These A- and B feeds power mission-critical infrastructure such as IT load, air conditioning, security systems and emergency lighting. They provide seamless electrical failover with their own emergency backup power systems in the event of a power failure. We have on-site fuel storage sufficient to run our generators for 7 days’ continuously. Our UPS’s provide always-on power, with battery standby time of 30 minutes. 1.6. Connectivity The xneelo network is multi-homed with multiple uplinks per data centre via at least two Tier 1 upstream providers and peering partners. Should a network failure occur, traffic is automatically rerouted via alternate uplinks, significantly increasing our network resilience. Connectivity is provided through diverse, redundant fibre routes connecting the facility to a 10Gbps fibre ring. 2. Network security Network level security consists of three main components: DDoS mitigation VLAN reverse path forwarding protection Juniper firewall rules at the network edge and core 2.1. DDoS mitigation A DDoS detection and mitigation system is deployed in Cape Town and Samrand Data Centres. DDoS attack traffic is diverted to a filter/scrubbing server that can distinguish between valid and malicious traffic. Malicious traffic is scrubbed off while valid traffic is re-injected into the network. The victim IP is not affected during the DDoS attack. DDoS detection and mitigation is fully automated and traffic diversion occurs automatically. Small DDoS attacks are scrubbed locally in the data centre by the mitigation system. For larger attacks, traffic is diverted to an international DDoS mitigation provider which then sends the clear traffic on to South Africa. 2.2. VLAN Reverse path forwarding protection Reverse path forwarding protection is enabled for all VLANs in our data centres. This policy ensures that only the subnets allocated to a VLAN can generate traffic for that VLAN. This helps to mitigate two kinds of malicious traffic: Source-spoofed traffic, where a host is sending out traffic for subnets that do not belong to the VLAN. Inter-VLAN subnet spoofing, where a host in one VLAN uses IP addresses from another VLAN using source-spoofing. 2.3. Juniper firewall rules Firewall rules on the data centre network edge and at the core are used to protect the network in a number of ways: Rate-limiting of specific protocols to protect the network infrastructure. Blocking of specific protocols and destination IP addresses to protect xneelo operational systems. Restricting access to specific hosts and protocols to defined lists of source addresses. Blocking of abusive IP addresses and hosts. 3. Monitoring All servers managed by xneelo are monitored 24/7 for all critical services and hardware health. Our reactive system administrators react to monitoring alerts as they are identified and escalate issues to data centre staff or platform engineers. 4. Platform security 4.1. Servers All servers used to provide our managed hosting service, both for shared web hosting and dedicated managed servers, are physical servers exclusively provisioned and managed by xneelo. Our Self-managed servers are provisioned by xneelo, while the software is maintained by the customer. Servers are designed to provide redundancy and reliability. They include multi-core, multi-CPU systems, ECC (Error-Correcting Code) memory modules to detect and correct data corruption in real-time, and enterprise-grade storage that includes hard disks and solid-state drives. All data is stored on dedicated, robust RAID storage arrays providing data redundancy and integrity. Additionally, our TruServ Commerce range of Self-Managed servers include a Battery Backup Unit (BBU) which protects and maintains the data on RAID cards. 4.1.1. Security response policy All relevant security advisories are evaluated weekly. We make use of Debian Linux and trust their security response (https://www.debian.org/security/) to all CVEs (https://cve.mitre.org). Note: Debian is a slow moving distribution, which means that versioning misinterpretation regarding security vulnerabilities may occur when looking at the output of a typical automated security scan. Debian doesn’t upgrade major versions for any releases once they moved into the stable release phase, but they do apply security patches. Therefore, it may appear that the old stable release of Debian is running an insecure version of certain software packages e.g. OpenSSL (1.0.1t-1). However, the vulnerability is addressed once the Debian patch version is applied (1.0.1t-1+deb7u3). This indicates the Debian maintainer’s ongoing commitment to patching security-related issues on all supported versions of Debian. We are committed to updating all software to the latest stable versions within 7 days of their release, and within 24 hours for critical software updates. 4.1.2. Remote access Access to managed servers is limited by means of Linux firewall software. All managed servers make use of the same incoming firewall rules, and we do not allow any deviation from the standard rulesets 4.1.3. Backups All xneelo Managed Servers (i.e. Web hosting and Managed Servers) are automatically backed up in the early hours of the morning. The backup includes all critical data required for disaster recovery. Backups are made of the user’s home directory as well as databases. The user’s home directory will include site content, web logs and any mail that was on the server at the time that backup was completed. Customers can restore up to the previous 2 weeks of backup data via the xneelo Control Panel. Please note that xneelo does not guarantee backups. If you have critical data which you cannot afford to lose in the event of a disaster, keep a copy of your data locally (or at an alternate location) as well. Logs (such as FTP, web server and mail logs) are normally kept for 60 days. Due to the large scale of our Web hosting and Managed server hosting environment, our backup and restore process is effectively tested on a daily basis. 4.2. Software development Stack: We have a strong focus on open source technologies and mainly use PHP and Ruby as our backend languages. Our frontend stack comprises HTML/HTML5, CSS/CSS3 and various JavaScript frameworks. We use varying database technologies, including MySQL, MariaDB and Postgres. Coding Practices: We follow an Agile development methodology and use best practices and industry-standard secure coding guidelines to ensure security is always at the top of our minds. External penetration testing providers are used to validate that we are secure. 4.3. Anti-virus All servers (which are Linux-based) run Clam anti-virus, which is updated as new virus definitions are released. Servers are scanned daily. 4.4. User passwords All customer passwords are stored in a one-way encrypted format. xneelo is not able to retrieve any passwords. Due to the broad technology implementation across our hosting software and platform, we employ a number of different password hashing algorithms e.g. bcrypt, sha-512. We implement industry standard practices for mitigating various password cracking methods e.g: Password salts to mitigate rainbow attacks Multiple password hashing rounds (key stretching) to massively draw out brute force attacks 4.5. Mail security SSL is used for POP, IMAP and SMTP protocols for email, resulting in data encryption between our server and customers’ mail programmes. The use of strong passwords is enforced when creating or editing mailboxes via the mail admin tool. The following measures are used to mitigate spam and malware: Anti-virus and anti-spam scanning occurs on all inbound and outbound email. Common malicious file extensions are blocked for both inbound and outbound email. Known malicious IP addresses are blocked by our firewall for incoming email. 4.6. Data protection Data protection includes security and is a related topic. 4.6.1. Payment Data Security Credit or debit card purchases for xneelo services are processed by the third-party vendor, DPO. No account details are submitted via our website or stored on our systems. Various authentication measures and system firewalls secure banking details for debit order instructions. 5. Other 5.1. Incident response We have good incident response plans, procedures and practices in place which mean we respond to incidents or data breaches quickly and effectively. 5.2. Trust and Safety team Our dedicated team of Trust and Safety consultants monitor the hosting platform for any form of abuse such as compromised websites and mailboxes, network abuse and phishing attacks and take swift remedial steps. They also contribute towards adapting our systems to current trends in spam to ensure that our spam filtering service is effective. 5.3. Accreditation xneelo has not undertaken the SOC 2 or ISO 27001 accreditation, though we fully support the Trust Service Principles (TSP) of security, availability, processing integrity, confidentiality and privacy. We commit to security, best business practises and continuous improvement. 6. Customer responsibilities While we care for the hosting infrastructure, including the network and servers, our customers are responsible for keeping their data and hosting accounts secure. Use secure passwords and store them safely Ensure sufficient security for your web applications Ensure that CMS’ and plugins are always kept up-to-date Self-managed customers need to administer and security patch their own OS and applications, firewalls, etc as xneelo is responsible for the hardware and they are responsible for their software. 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