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Privacy Policy
Welcome to Apex Lab’s privacy policy.
Apex Lab respects your privacy and is committed to protecting your personal
data. This privacy policy will inform you as to how we look after your
personal data when you visit our website (regardless of where you visit it
from) and tell you about your privacy rights and how the law protects you.
Important information and who we are
● Purpose of this privacy policy
This privacy policy aims to give you information on how Apex Lab
collects and processes your personal data through your use of this
website, including any data you may provide through this website
(https://apexlab.io/) when you contact us or submit a job application.
This website (https://apexlab.io/) is not intended for children and we do
not knowingly collect data relating to children.
It is important that you read this privacy policy together with any other
privacy policy we may provide on specific occasions when we are
collecting or processing personal data about you so that you are fully
aware of how and why we are using your data. This privacy policy
supplements other notices and privacy policies and is not intended to
override them.
● Controller
Company name: Apex Lab Ltd.
Email address: hello@apexlab.io
Address: F04 1st Floor Knightrider House, Knightrider Street, Maidstone,
United Kingdom, ME15 6LU
● Changes to the privacy policy and your duty to inform
us of changes
We keep our privacy policy under regular review.
It is important that the personal data we hold about you is accurate and
current. Please keep us informed if your personal data changes during
your relationship with us.
● Third-party links
This website may include links to third-party websites, plug-ins and
applications. Clicking on those links or enabling those connections may
allow third parties to collect or share data about you.
We do not control these third-party websites and are not responsible for
their privacy statements. When you leave our website, we encourage
you to read the privacy policy of every website you visit.
The data we collect about you
Personal data, or personal information, means any information about an
individual from which that person can be identified. It does not include data
where the identity has been removed (anonymous data).
We may collect, use, store and transfer different kinds of personal data about
you which we have grouped together as follows:
● Identity Data: Includes name, employer data.
● Contact Data: includes email address.
● Technical Data: includes internet protocol (IP) address,
browser type and version, time zone setting and location,
browser plug-in types and versions, operating system and
platform, and other technology on the devices you use to
access this website.
● Usage Data: includes information about how you use our
website.
● Aggregated Data: such as statistical or demographic data
for any purpose. Aggregated Data could be derived from
your personal data but is not considered personal data in
law as this data will not directly or indirectly reveal your
identity. For example, we may aggregate your Usage Data
to calculate the percentage of users accessing a specific
website feature. However, if we combine or connect
Aggregated Data with your personal data so that it can
directly or indirectly identify you, we treat the combined
data as personal data which will be used in accordance
with this privacy policy.
We do not collect any Special Categories of Personal Data about you (this
includes details about your race or ethnicity, religious or philosophical beliefs,
sex life, sexual orientation, political opinions, trade union membership,
information about your health, and genetic and biometric data). Nor do we
collect any information about criminal convictions and offences.
How is your personal data collected?
We use different methods to collect data from and about you including
through:
● Direct interactions:
You may give us your Contact Data by corresponding with us by phone,
email or otherwise. This includes the personal data you provide when
you give us feedback or contact us on our website through contact
forms.
● Automated technologies or interactions:
As you interact with our website, we will automatically collect Technical
Data about your equipment, browsing actions and patterns. We collect
this personal data by using cookies, server logs and other similar
technologies. Please see our cookie policy for further details.
● Third parties or publicly available sources
We will receive personal data about you from analytics providers such
as Google.
How we use your personal data?
We will only use your personal data when the law allows us to. Most
commonly, we will use your personal data in the following circumstances:
● Where we need to perform the contract we are about
to enter into or have entered into with you.
● Where it is necessary for our legitimate interests (or those
of a third party) and your interests and fundamental rights
do not override those interests.
● Where we need to comply with a legal obligation.
Generally, we do not rely on consent as a legal basis for processing your
personal data.
Purposes for which we will use your
personal data
We have set out below, in a table format, a description of all the ways we plan
to use your personal data, and which of the legal bases we rely on to do so.
We have also identified what our legitimate interests are where appropriate.
Note that we may process your personal data for more than one lawful ground
depending on the specific purpose for which we are using your data. Please
contact us if you need details about the specific legal ground we are relying on
to process your personal data where more than one ground has been set out
in the table below.
Purpose/Activity Type of Lawful basis
data
To keep in touch with you as our customer or Contact Performance of a contract
with you
jobseeker
To manage our relationship Identity Contact (a) Perfor
with you which will include: mance of a
(a) Notifying you contract with
you
about changes to our
(b) Ne
terms or privacy policy
cessary to
(b) Asking you to comply
leave a review or take a with a legal
survey obligation
(c) Nec
essary for
our
legitimate
interests (to
keep our
records
updated
and to
study how
customers
use our
products/se
rvices)
To administer and protect (a) Contact (b) (a) Necess
our business and this Technical ary for our
website (including legitimate
troubleshooting, data interests (for
analysis, testing, system running our
maintenance, support, business,
reporting and hosting of provision of
data) administration
and IT services,
network
security, to
prevent fraud
and in the
context of a
business
reorganisation
or group
restructuring
exercise) essary to a legal
(b) Nec comply with obligation
To deliver relevant website (a) Contact (b) Necessary for
content to you and measure Usage our legitimate
or understand the interests (to
effectiveness of our website (c) study how
customers use
Technical
our
products/service
s, to develop
them, to grow
our business
and to inform
our marketing
strategy)
To use data analytics to (a) Necessary for
improve our website, Technical (b) our legitimate
products/services, Usage interests (to
marketing, customer define types of
relationships and customers for
experiences our products
and services, to
keep our
website updated
and relevant, to
develop
our business and to inform our
marketing strategy)
To make suggestions and (a) Contact (b) Necessary for
recommendations to you Technical our legitimate
about goods or services that interests (to
may be of interest to you (c) Usage develop our
products/service
s and grow our
business)
● Marketing
We strive to provide you with choices regarding certain personal data
uses, particularly around marketing and advertising.
You can ask us to stop sending you marketing messages at any time by
contacting us at any time.
● HR
In case you would not like to be contacted with job opportunities that we
believe to be a good fit for you after a closed application process, you
can ask us to delete all your data and not to reach out to you.
● Cookies
You can set your browser to refuse all or some browser cookies, or to
alert you when websites set or access cookies. If you disable or refuse
cookies, please note that some parts of this website may become
inaccessible or not function properly. For more information about the
cookies we use, please see our cookie policy
● Change of purpose
We will only use your personal data for the purposes for which we
collected it, unless we reasonably consider that we need to use it for
another reason and that reason is compatible with the original purpose.
If you wish to get an explanation as to how the processing for the new
purpose is compatible with the original purpose, please contact us.
If we need to use your personal data for an unrelated purpose, we will
notify you and we will explain the legal basis which allows us to do so.
Please note that we may process your personal data without your
knowledge or consent, in compliance with the above rules, where this is
required or permitted by law.
Disclosures of your personal data
We may share your personal data with the parties set out below for the
purposes set out in the table [Purposes for which we will use your personal
data] above.
● External Third Parties as set out in the Glossary below.
We require all third parties to respect the security of your personal data and to
treat it in accordance with the law. We do not allow our third-party service
providers to use your personal data for their own purposes and only permit
them to process your personal data for specified purposes and in accordance
with our instructions.
International transfers
We do not transfer your personal data outside the European Economic Area (
EEA ).
Data security
We have put in place appropriate security measures to prevent your personal
data from being accidentally lost, used or accessed in an unauthorised way,
altered or disclosed. In addition, we limit access to your personal data to those
employees, agents, contractors and other third parties who have a business
need to know. They will only process your personal data on our instructions
and they are subject to a duty of confidentiality.
We have put in place procedures to deal with any suspected personal data
breach and will notify you and any applicable regulator of a breach where we
are legally required to do so.
Data retention
● How long will you use my personal data for?
We will only retain your personal data for as long as reasonably
necessary to fulfil the purposes we collected it for, including for the
purposes of satisfying any legal, regulatory, tax, accounting or reporting
requirements. We may retain your personal data for a longer period in
the event of a complaint or if we reasonably believe there is a prospect
of litigation in respect to our relationship with you.
To determine the appropriate retention period for personal data, we
consider the amount, nature and sensitivity of the personal data, the
potential risk of harm from unauthorised use or disclosure of your
personal data, the purposes for which we process your personal data
and whether we can achieve those purposes through other means, and
the applicable legal, regulatory, tax, accounting or other requirements.
In some circumstances you can ask us to delete your data: see your
legal rights below for further information.
In some circumstances, we will anonymise your personal data (so that it
can no longer be associated with you) for research or statistical
purposes, in which case we may use this information indefinitely without
further notice to you.
If you wish to exercise any of the rights set out above, please contact
us.
● No fee usually required
You will not have to pay a fee to access your personal data (or to
exercise any of the other rights). However, we may charge a reasonable
fee if your request is clearly unfounded, repetitive or excessive.
Alternatively, we could refuse to comply with your request in these
circumstances.
● What we may need from you
We may need to request specific information from you to help us
confirm your identity and ensure your right to access your personal
data (or to exercise any of your other rights). This is a security measure
to ensure that personal data is not disclosed to any person who has no
right to receive it. We may also contact you to ask you for further
information in relation to your request to speed up our response.
● Time limit to respond
We try to respond to all legitimate requests within one month.
Occasionally it could take us longer than a month if your request is
particularly complex or you have made a number of requests. In this
case, we will notify you and keep you updated.
Glossary
Lawful Basis:
Legitimate Interest means the interest of our business in conducting and
managing our business to enable us to give you the best service/product and
the best and most secure experience. We make sure we consider and
balance any potential impact on you (both positive and negative) and your
rights before we process your personal data for our legitimate interests. We do
not use your personal data for activities where our interests are overridden by
the impact on you (unless we have your consent or are otherwise required or
permitted to by law). You can obtain further information about how we assess
our legitimate interests against any potential impact on you in respect of
specific activities by contacting us.
Performance of Contract means processing your data where it is necessary
for the performance of a contract to which you are a party or to take steps
at your request before entering into such a contract.
Comply with a legal obligation means processing your personal data where
it is necessary for compliance with a legal obligation that we are subject to.
Third Parties
External Third Parties
● Service providers acting as processors, who provide
software development, IT and system administration
services.
On behalf of the Company the above listed cloud-based processors manage
personal data:
Third parties Tasks of processor Managed personal data
Google Cookie and analytics Personal data by Google
services Analytics Privacy Policy
LinkedIn Business and Personal Curriculum Vitae
employment-oriented files, Personal data by
online service Linkedin Privacy Policy
Facebook Business online services Personal data by Facebook
Privacy Policy
The data controlling’s procedure of processors detailed rules are included in
the concerned’s own Privacy Policy or Cookie Policy which are available on its
webpage.
Your Rights
You have the right to:
● Request access to your personal data (commonly known as a
“data subject access request”). This enables you to receive a copy
of the personal data we hold about you and to check that we are
lawfully processing it.
● Request correction of the personal data that we hold about you. This
enables you to have any incomplete or inaccurate data we hold about
you corrected, though we may need to verify the accuracy of the new
data you provide to us.
● Request erasure of your personal data. This enables you to ask us to
delete or remove personal data where there is no good reason for us
continuing to process it. You also have the right to ask us to delete or
remove your personal data where you have successfully exercised
your
right to object to processing (see below), where we may have
processed your information unlawfully or where we are required to
erase your personal data to comply with local law. Note, however, that
we may not always be able to comply with your request of erasure for
specific legal reasons which will be notified to you, if applicable, at the
time of your request.
● Object to processing of your personal data where we are relying on a
legitimate interest (or those of a third party) and there is something
about your particular situation which makes you want to object to
processing on this ground as you feel it impacts on your fundamental
rights and freedoms. You also have the right to object where we are
processing your personal data for direct marketing purposes. In some
cases, we may demonstrate that we have compelling legitimate
grounds to process your information which override your rights and
freedoms.
● Request restriction of processing of your personal data. This
enables you to ask us to suspend the processing of your personal
data in the following scenarios:
○ If you want us to establish the data’s accuracy.
○ Where our use of the data is unlawful but you do not want us
to erase it.
○ Where you need us to hold the data even if we no longer require
it as you need it to establish, exercise or defend legal claims.
○ You have objected to our use of your data but we need to verify
whether we have overriding legitimate grounds to use it.
● Request the transfer of your personal data to you or to a third party. We
will provide to you, or a third party you have chosen, your personal
data in a structured, commonly used, machine-readable format. Note
that this right only applies to automated information which you initially
provided consent for us to use or where we used the information to
perform a contract with you.
● Withdraw consent at any time where we are relying on consent to
process your personal data. However, this will not affect the lawfulness
of any processing carried out before you withdraw your consent. If you
withdraw your consent, we may not be able to provide certain products
or services to you. We will advise you if this is the case at the time you
withdraw your consent.
Legal information
This privacy statement has been prepared based on provisions of multiple
legislations, including Art. 13/14 of Regulation (EU) 2016/679 (General Data
Protection Regulation).
This privacy policy relates solely to this Website, if not stated otherwise within
this document.