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Privacy Statement This Privacy Statement outlines our data collection and processing activities in relation to our services. It explains how we comply with the Swiss Data Protection Act and the European General Data Protection Regulation (GDPR) when handling personal data. It also sets out your rights and provides contact information should you have any inquiries regarding your personal information. 1. Type of Data We Collect Polixis aims to assist financial intermediaries, governments, regulators, and other customers with a legitimate interest in risk management. Our scope includes economic, financial, regulatory, judicial, Politically Exposed Persons (PEPs), sanctions-related, and other similar data. We collect information exclusively from publicly available sources. Access to our products is restricted to our customers. Data is collected and processed in the public interest in accordance with Article 89 of the GDPR, as well as applicable provisions of the Swiss Data Protection Act. 2. Types of Personal Data We May Collect Below are examples of personal data we may collect, where such data is available in the public domain: Name Date of Birth Country of Residence Citizenship Tax Identification Number (TIN) Professional Biography Board Memberships Public Filings Bankruptcy Records Disqualified Directors Lists Wanted Persons Lists Media Reports Please note that profiles may contain all or only part of the above information. The scope and completeness of data depend entirely on its availability in public sources. 3. Data Accuracy At Polixis, we apply rigorous research standards to ensure the accuracy and relevance of the personal data we process. However, due to the nature of public domain data and automated processing, inaccuracies or outdated information may occasionally occur. If you believe that your personal data is inaccurate, irrelevant, or excessive, you may contact us at: [email protected]. We carefully review all requests. However, not all requests will result in modification or deletion of data, particularly where the data is deemed accurate, relevant, or where legal grounds justify its retention. 4. How We Collect Data We collect data from sources available to the general public or made accessible through official or commercial channels, including but not limited to: Business registries Media reports Sanctions, enforcement, and watchlists Government open data portals Online resources Courts and law enforcement agencies 5. Why We Collect Data We process data to: Support users in conducting due diligence and risk assessments Comply with regulatory requirements Ensure efficient service delivery Assist our customers in meeting their legal and compliance obligations The processing of publicly available personal data is based on our legitimate interests or those of third parties. 6. Cross-Border Data Transfers In the course of our operations, personal data may be shared with clients, partners, staff, or authorities (where legally required) across different jurisdictions. This may involve transferring data to countries that do not provide the same level of data protection as your country of residence. In such cases, we implement appropriate safeguards in line with applicable data protection laws, including contractual protections in accordance with Articles 44–50 of the GDPR. 7. Legal Basis for Processing We process personal data where: The information has been made public by public authorities (e.g., governments, parliaments, agencies) The information is publicly available online (e.g., media reports, Panama Papers) The information has been made public by the data subject The processing is necessary in the public interest, including areas such as financial crime prevention and anti-money laundering 8. Your Rights As a data subject, you may have the following rights, subject to applicable laws and limitations: Right to Information You have the right to be informed about how your personal data is processed. Right to Access You may request access to your personal data and obtain a copy of the data we hold about you. Right to Rectification You may request correction or updating of inaccurate or incomplete personal data. Right to Withdraw Consent You may request the withdrawal or deletion of your data. Requests are assessed on a case-by-case basis in accordance with legal requirements. Right to Object You may object to the processing of your personal data under certain conditions. Right to be Forgotten You may request the deletion of your personal data, provided such request complies with applicable legal obligations. Please note that these rights are not absolute and may be subject to legal exceptions. 9. Disclosures Your personal data may be disclosed only to: Our clients (users of our services) Authorities where required by law (e.g., law enforcement agencies) 10. How to Contact Us For any questions, comments, or complaints, you may contact us at: [email protected] To protect your identity and comply with legal requirements, we may request: Proof of identity Proof of residence (to determine applicable legal framework, e.g., GDPR or Swiss DPA) Power of attorney (if you are represented by an advisor) 11. Updates to This Statement This Privacy Statement may be updated from time to time without prior notice. Polixis Assistant Hi 👋, thanks for visiting Polixis! How can we help?